Be a trusted support to executive leadership in a purpose-driven national organisation

Provide high-level executive support to the CEO, and assist the Executive Director and broader Executive Team

Coordinate key meetings, board functions, strategic initiatives, and planning processes

Enjoy a flexible hybrid work model in a centrally located CBD office

About the Role

The Mining and Automotive Skills Alliance (AUSMASA) is seeking an experienced Executive Assistant to provide high-level support primarily to the CEO, with additional support to the Executive Director, Operations and Corporate Services, and the broader Executive Team as required.

This role is critical to maintaining alignment across executive priorities, supporting external engagement, and ensuring smooth coordination of organisational planning and governance. From managing schedules and preparing agendas to coordinating Board meetings and strategic events, your contribution will directly enable effective leadership across AUSMASA.

Key Responsibilities

Provide calendar, travel, and administrative support to the CEO, and on occasion the Executive Director and other Executive Leaders

Coordinate meetings, strategic planning sessions, and leadership events – including preparing agendas, presentations, briefing papers and minutes

Manage incoming correspondence and act as a key liaison point for the CEO, ensuring priorities are actioned and communication is timely

Support the preparation of board papers and the logistics of Board and Committee meetings

Assist with reports, presentations, and documentation that contribute to strategic initiatives and organisational projects

Maintain executive coordination rhythms, planning cycles, and operational workflows

About You

You’re an experienced Executive Assistant who thrives in fast-paced environments, with the ability to balance competing priorities and support senior leaders with discretion, diplomacy, and initiative.

Essential:

Experience supporting CEOs or senior executives in a dynamic and evolving environment

Strong organisational skills with demonstrated experience managing calendars, meetings, travel, and communications

High attention to detail and the ability to manage agendas, take minutes, and follow through on actions

Exceptional communication and relationship-building skills

Professional judgement, discretion, and initiative in managing sensitive matters

Proficiency in Microsoft Office and virtual meeting platforms

Desirable:

Understanding of the mining or automotive sectors, or the VET/public sector landscape

Previous experience supporting a Board or preparing governance documentation

Experience working in a small national team or startup-style environment

Why Join AUSMASA?

At AUSMASA, you’ll be part of a team committed to meaningful work that builds Australia’s future workforce in the Mining and Automotive sectors. We’re collaborative, inclusive, and purpose driven. You’ll enjoy:

A supportive and flexible hybrid work environment

Opportunities for professional growth and purpose-driven work

Meaningful collaboration with diverse stakeholders

A commitment to diversity

A focus on wellbeing

First-rate CBD location with great on-site facilities

We are proud to be an equal opportunity employer. We welcome applicants from all backgrounds and encourage you to reach out if you require adjustments or additional support in the recruitment process.

Apply Now

If you're ready to make an impact and thrive in a dynamic, purpose-led environment, we’d love to hear from you. Click Apply Now to submit your application, including:

A current resume, and

A cover letter outlining your interest in the role and how your skills and experience align.

Applications close Monday, 19 May 2025
For more information, contact Katie Cowley at [email protected]