Company Description

Every institution values excellence. What matters most is why.
Griffith was created to be a different type of university. As an Administration Support Officer, you’ll find we’re about leading research, academic excellence, and the transformative power of education. But what sets us apart is why those things matter and how you’ll achieve them.

Why? Griffith brings together exceptional minds like yours from across the globe and from all walks of life. Here, we do incredible work, questioning and challenging, always in the pursuit of excellence.

Job Description

As an Administrative Support Officer, you will apply your attention to detail, capacity for hard work and knowledge of key systems and processes to support the School Manager in day-to-day operations of the School of Applied Psychology.

Key responsibilities of this position include:

• Provide general administrative support, including ordering stationery, catering and routine procurement, managing room bookings, organising meetings, building access, and visitor parking.
• Manage generic email accounts; assist with organisation of events, activities, and mail-outs; use desktop publishing to prepare high quality reports and papers.
• Assist in managing the flow of information; establishing and maintaining administrative systems, including spreadsheets, information systems, registers, online booking systems, procedures and databases; record management/filing; preparing routine and ad hoc correspondence.
• Manage diary and travel bookings, liaise with other areas within the University, and provide administrative support to Nyunga Management Committee as needed.
• Support the organisation of Clinic programs and events and workshops.
• Coordinate on-boarding of new clinic interns. new staff and HDR students as required
• Respond to/refer general enquiries, including undertaking reception duties, as needed.
• Assist in monitoring budget expenditure, undertake financial transactions using the University’s finance systems (e.g., payment and invoice requests, credit card reconciliations)
• This position may be required to take on other responsibilities, commensurate with the expectations of a role at this level, which contribute to the overall objectives of the work unit.
• Ensure compliance with relevant legislation and University policies and procedures, including equity and health & safety and exhibit good practice in relation to same.
• Be a leading example of the principles and values embodied in the University’s Code of Conduct, and behave, act and communicate at all times to reflect fairness, ethics and professionalism.

What we can offer
This is a continuing, full-time position primarily based at the Griffith University Gold Coast campus. As Griffith is a multi-site University you may be required to work across other locations.

Griffith University’s sites are located on the lands of the Yugarabul, Yuggera, Jagera, Turrbal, Yugambeh and Kombumerri peoples.

Salary Range
The full time equivalent base salary will be HEW Level 4 range $73,623 - $77,680 per annum + 17% superannuation. The total FTE package will be in the range $86,138 - $90,885 per annum.

Qualifications

What matters most is your drive to create a brighter future that benefits all. Through our core principles of excellence, ethics and engagement, you’ll thrive on seeing the direct and lasting impact you’ll have on every community and every future.

The successful candidate will hold a minimum of an associate diploma qualification and at least two years relevant work experience, or an equivalent combination of relevant skills, knowledge and experience.

In addition to the above, you will demonstrate:

• High- level organisational, problem solving and administrative skills.
• Time management skills, the ability to meet deadlines in an environment of competing priorities.
• Advanced MS Office Skills.

Additional Information

As a values-led organisation, at Griffith University, we've worked hard to create a dynamic and strong organisational culture. We support the professional and personal development of all our employees and invest in the skills of our people. We offer:

• A mix of on campus and work from home options available and a supportive work environment.
• Salary packaging options and corporate health discounts.
• Generous leave entitlements including paid parental leave and leave loading.
• Support with future learning opportunities through our educational staff assistance scheme.

Griffith University values diversity, inclusion and flexibility and we encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. For more information please visit our Equity, Diversity and Inclusion page.

How to apply
Please submit your application online and ensure your application includes the following:

• A covering statement outlining your suitability for the role referring to the qualifications listed above and the position description.
• Current curriculum vitae, including name and contact details.

Applicants must have unrestricted work rights and may be subject to a criminal history check.

For further information specifically about this role, please contact Samantha Devine, School Manager for the School of Applied Psychology via [email protected].

Closing date: Midnight, Sunday the 11th of May 2025. All applications must be submitted online.