About Us: We are a dynamic consultancy working on diverse, high-impact remedial building projects, requiring precise coordination and meticulous attention to detail. Our director manages multiple complex projects simultaneously, involving careful analysis, strategic insight, and excellent time management.

The Role: We are seeking an experienced, proactive Assistant/Project Coordinator who thrives in a fast-paced environment. You will support the director across multiple projects, ensuring efficient email management, task prioritisation, schedule coordination, and deadline tracking.

Key Responsibilities:

Managing and organising the director’s email inbox, flagging urgent tasks, and responding appropriately.

Maintaining comprehensive task lists, tracking project deadlines, and ensuring timely follow-ups.

Coordinating and scheduling meetings, appointments, and project milestones.

Preparing clear and professional communications and documents.

Proactively identifying opportunities for process improvements.

Essential Skills & Experience:

Proven experience as an executive assistant, personal assistant, or project coordinator managing multiple projects.

Excellent organisational and time-management abilities.

Outstanding communication skills, both written and verbal.

Proficiency with email management tools, calendars, task management software, and common productivity tools (e.g. MS Office, Google Workspace).

Ability to anticipate needs, solve problems independently, and handle confidential information with discretion.

Why Join Us?

Opportunity to work closely with a seasoned professional in an engaging and rewarding environment.

Exposure to diverse and challenging projects, with opportunities for personal and professional growth.

Flexible work arrangements available.

Our office is located in Sydney's first Wellness focused co-working space Wello Works.

If you are detail-oriented, highly organised, and passionate about supporting impactful projects, we would love to hear from you.

To Apply: Please submit your resume and a brief cover letter outlining your relevant experience and why you’re the ideal candidate for this role.

We look forward to your application!