Job Summary:

Our client is seeking a proactive and detail-oriented Executive Assistant to support the Executive Director and assist with operations at a growing non-profit organisation. This full-time position offers flexibility with the option to work from home a few days per week. The ideal candidate will have a background in administrative roles, operations, or law, and a strong commitment to social justice. If you're passionate about human rights, democratic freedoms, and supporting high-impact litigation efforts, this role provides an exciting opportunity to contribute to meaningful social change.

Key Duties:

Executive Director Coordination (55%)

• Manage the Executive Director's calendar, inbox, and travel arrangements.
• Coordinate internal and external meetings, including preparation of agendas, documentation, logistics, and follow-up.
• Monitor and resolve email inquiries efficiently.
• Provide general administrative support to all Directors.

Operations Support (45%)

• Serve as the primary point of contact for the organisation.
• Maintain internal systems, including digital filing, governance records, and staff databases.
• Coordinate travel, logistics, and communications for internal and external events and projects.
• Oversee office administration, both virtually and in-office.

Human Resources Support

• Coordinate recruitment processes, including posting job ads and arranging interview logistics.
• Support onboarding for new staff, volunteers, and provide pastoral care.
• Manage administrative tasks related to HR, as directed by the Head of Operations.

Finance Administration

• Process invoices, reimbursements, and team expenses through Xero.
• Work with bookkeepers/accountants to ensure payroll, EOFY, and salary packaging accuracy.
• Provide administrative support for finance-related tasks as directed by the Head of Operations.

To Be Successful, You Will Have:

• Attention to Detail: You have a keen eye for detail and are meticulous about tasks, whether it's proofreading documents or managing complex schedules.
• Positive Attitude: You bring enthusiasm and a solutions-oriented approach to every task, maintaining a calm and efficient attitude even when faced with challenges.
• Organisational Skills: You have experience managing multiple tasks simultaneously, prioritizing effectively, and anticipating potential issues to keep operations running smoothly.
• Communication & Computer Skills: You excel at communicating complex information clearly and concisely, both in writing and verbally. You're also comfortable with tools like Google Drive, Docs, Gmail, and Calendar.
• Commitment to Social Justice: A deep belief in social justice, with an interest in working alongside communities and movements fighting systemic injustice.

Preferred Experience (Not Required but a Plus):

• Experience in law or policy-related roles.
• Background in legal or corporate workplaces.
• Familiarity with Xero and Nationbuilder.
  
  

How to Apply

Click APPLY or contact Shanae Pearce, Talent Acquisition Consultant at [email protected] for further information on the role. Please submit applications in Word format only by 9am, 13th April 2025.

FIRST PEOPLE Recruitment Solutions is a majority Aboriginal-owned agency providing contingent contracts, fixed-term contracts, and permanent recruitment solutions to Government and Corporate Australia. Our Head Office is based in Canberra, with a national reach to all states and territories, as well as regional and remote areas of Australia.

FIRST PEOPLE Recruitment Solutions acknowledges the traditional owners of country throughout Australia and recognises their continuing connection to land, waters, and community. We pay our respect to them and their cultures, and to elders past, present, and emerging.