At DM Builds, we specialise in the projects most builders avoid — stalled developments, defect-ridden sites, and high-stakes remedial work. Our mission is to bring structure, quality, and confidence to complex builds across Melbourne.

We’re not interested in volume for volume’s sake. We care about doing the job properly, protecting our clients, and operating with discipline. That means high expectations, clear systems, and a team that owns its responsibilities.

About the Role

We’re hiring a sharp, dependable Contracts Administrator to join our project delivery team. You’ll manage the commercial and documentation engine behind live jobs, preparing trade packs, tracking permits, managing programs, and coordinating all contract-related workflows from office to site.

This is a role for someone who thrives on precision, systems, and follow-through, but also wants real exposure to delivery. You’ll be working side by side with our Site Managers, Director, and Construction Manager, not hidden in a back office.

It’s a genuine career-growth role, with a clear path into project leadership if you’ve got the capability and commitment.

Key Responsibilities

Prepare and issue subcontractor documentation (scopes, safety packs, schedules)

Track all permits, insurance, asset protection, and compliance requirements pre-start

Maintain live program updates, short-term scheduling, and trade coordination

Monitor variation registers, RFIs, and approval workflows

Support the site team with document control, defect tracking, and project close-out

Maintain structured document systems using OneDrive

Use Procore for contract admin, reporting, and communication workflows

Tools You'll Use

Procore – for contract workflows, RFIs, document control

OneDrive – for structured document management

Microsoft Office Suite – for reporting, checklists, and task tracking

Pipedrive – for internal task flow and delivery coordination

What You Bring

2–4 years in a Contracts Admin or Construction Coordination role

Strong document control, trade onboarding, and pre-start experience

Confident user of Procore, OneDrive, and Microsoft Office Suite

Clear communicator, knows how to close loops, escalate issues, and align teams

Experience in remedial or commercial construction is strongly preferred

Task-oriented, systems-minded, and motivated to grow into project leadership

Why This Role Matters

At DM Builds, project success is built on commercial control and delivery precision, and that starts with you. You’ll be the person who ensures every box is ticked, every trade is ready, and every risk is flagged before it becomes a problem.

You won’t be micromanaged. You’ll be trusted, supported, and exposed to real responsibility, with room to grow as the business scales.