About Us:
IM Partners is excited to collaborate with a leading commercial contractor based in Metro Adelaide. Renowned for their unwavering commitment to quality, innovation, and agility, our client is eager to onboard a highly skilled Project Coordinator or Contracts Administrator to join their dedicated Multi-Award winning team.

The Opportunity:
This versatile role is suitable for seasoned Project Administrators who have completed a master's degree related to the construction field. Your primary task will be to provide exceptional support to the Operations Manager, Project Managers and Financial Controller across a diverse range of projects.

Core Responsibilities:

· Review architectural drawings, and specifications to understand project requirements and scope thoroughly and prepare detailed cost estimates.

· Research and source materials, equipment, and subcontractor services and negotiate pricing and terms with suppliers and subcontractors.

· Review and prepare essential project documents including contracts, warranties, and budgets using Jobpac software.

· Act as the primary point of contact for various working groups, liaising between clients, architects, engineers, project managers, and subcontractors.

· Oversee project administrative tasks, ensuring that all builder requirements are met within allocated timeframes.

· Provide proactive internal project support, including financial management and coordinating between multiple projects.

· Facilitate project meetings, generate minutes, and disseminate relevant information to stakeholders.

· Assist Project Managers with budget preparation and financial reporting, ensuring detailed and accurate variation breakdowns.

· Prepare shop drawings for projects and review with client’s architects, prepare workshop drawings for manufacturing and as built drawings for project handing over.

· Coordinate and manage purchase orders, invoices, and ensure compliance with project insurance requirements.

· Maintain a variety of registers including plant and equipment, and variations.

· Produce project handover documentation, including operation manuals and warranties for completed projects.

· Ensure adherence to timelines and milestones, including prompt response to formal escalation and review processes.

Core Requirements:

· Strong understanding of Office packages

· Ability to prepare scope variations and produce warranties

· Skilled in producing purchase orders and handover documentation

· Provide enthusiastic and energetic project support to Managers

· Demonstrated assertiveness and confidence

· Highly efficient, organised, and works well in a team environment

Qualifications and Skills:

· Bachelor or Masters’ qualification in Construction Management, Engineering (or similar), or Business Management is required for this role, at least 5 years experience in the same or similar role in a commercial or residential setting.

· Experiences with systems such as Jobpac, Aconex, Hammertech, Procore and Payapps are highly considered.

· At least 5 years Experiences in Auto Cad drafting (one role)

Career Progression:
This role offers significant growth potential and serves as an ideal stepping stone to a Project Manager position within the company.

To apply for this compelling opportunity, submit your CV along with a cover letter explaining why you are the ideal candidate for this role via Seek.