Office Manager – Cairns

Dynaciv has recently opened a new office in Cairns and is on the lookout for an Office Manager to support our project team and handle general administrative duties. This is an outstanding opportunity for a personable, organised individual eager to join a growing business.

About Us:

At Dynaciv, we’re trusted across Southeast Queensland for our expertise, with a proven track record of delivering thousands of projects. Recognised as a preferred provider across specialist sectors, we’re excited to expand into North Queensland with our new Cairns office. Backed by a strong pipeline of work, we’re set to make a big impact in the region.

Our Culture:

Our culture is at the heart of what we do. We’re a tight-knit team that values respect, integrity, and strong relationships with everyone from our staff to our clients and service providers. We believe in fostering an environment where people feel valued, supported, and part of a professional family.

Role Responsibilities:

• Manage all administrative functions, including ordering office supplies, overseeing facilities management, and coordinating events and meetings
• Provide HR support, including assisting with the recruitment process, managing employee records, and addressing any HR-related inquiries
• Oversee accounts payable and receivable, petty cash, and other financial administration tasks
• Act as the primary point of contact for clients, suppliers, and other stakeholders, providing exceptional customer service
• Implement and maintain efficient office systems and procedures to ensure productivity and organisation
• Support the management team with ad-hoc tasks and projects as required
• Support Regional and Project Managers on local projects.
• Prepare and issue RFQs for trades and services as needed.
• Assist with tender development and bid packages for the project team.
• Manage subcontractor packages, including preparation, negotiation, and procurement schedules.
• Prepare site setup documentation and issue RFIs.
• Provide regular status updates to both the project team and clients.
• Attend client, project, and site meetings as needed.

What we're looking for

• At least 2+ years' experience in a Junior Contract Administrator or Project Assistant role within commercial construction.
• Proven experience as an Office Manager or in a similar administrative role, preferably within the Administration & Office Support industry
• Excellent organisational and time management skills, with the ability to prioritise and multitask
• Strong communication and interpersonal skills, with a customer-focused approach
• Proficient in using Microsoft Office suite and other office management software
• Attention to detail and a problem-solving mindset
• Ability to work independently and as part of a team

What we offer

At DYNACIV, we value our employees and strive to create a positive and supportive work environment. In addition to a competitive salary, we offer a range of benefits, including:

• Opportunities for professional development and career growth
• Flexible work arrangements to maintain a healthy work-life balance
• A collaborative and inclusive company culture where your contributions are valued