Administrative Assistant
FSR Group Services – Mawson Lakes, SA
Part Time – Opportunity for Full Time

FSR Group Services is a proud, family-owned South Australian security company based in Mawson Lakes. As we continue to grow, we are seeking a Administrative Assistant to support our Director and management team with a variety of operational, administrative, and coordination duties.

This role is ideal for someone who thrives in a dynamic environment, is confident working independently, and has the initiative to manage time-sensitive tasks effectively. You’ll be supporting managers by completing delegated tasks, assisting with scheduling and rostering, and regularly communicating with clients and staff. You will also assist by managing incoming calls, which may be delegated to you by the Director and other members of the management team.

Key Responsibilities

Provide administrative support to the Director and Management team across daily operations

Manage meeting schedules and coordinate internal communications

Handle data entry, billing, invoicing, and basic reconciliations using Xero

Respond to inbound client calls and emails, confirm bookings, and manage calendars

Handle incoming calls and phone traffic on behalf of management when delegated

Learn to manage incoming call flow and dispatch jobs to field personnel

Support last-minute rostering and shift allocations when required

Assist with general office duties including documentation, reporting, and communication

About You

Highly organised with strong time management and multitasking abilities

Able to work independently and follow procedures without constant supervision

Confident communicator with a customer-first attitude

Tech-savvy and eager to learn systems and tools used in scheduling and dispatching

A proactive problem-solver who enjoys being the go-to person for the team

Essential Requirements

Familiarity with Xero and invoicing processes

Experience in general administration or office support roles

Full availability across varying shifts between 7:00am and 9:00pm

Weekend availability preferred (not regularly required)

Intermediate proficiency in Microsoft Office (Excel, Word, Teams)

Fast and accurate data entry with strong attention to detail

What We Offer

Northern Adelaide office with free onsite parking

Supportive team in a family-run business environment

Varied and engaging role with room to grow into full-time

Comprehensive on-the-job training in dispatching and rostering systems

Be a key player in a company that values initiative, reliability, and teamwor

If you're someone who takes pride in their work, goes the extra mile to support the team, and wants to contribute to shared success—not just clock in and out—then we'd love to hear from you.

Apply now and be part of a supportive, fast-paced environment where everyone works together to get the job done.