• Reference number: 25041a
• Term: Fixed-term, full-time basis until 31 December 2025
• Remuneration: $109,157 to $118,193 pa (HEW6) (inclusive of $92,239 to $99,875 salary pa, 17% superannuation and 17.5% recreation leave loading)
• Location: Gardens Point (hybrid option available)
• Open to: Applicants who have unrestricted work rights in Australia for the duration of the fixed-term appointment. In support of our strategic priority of Indigenous Australian success, Aboriginal Australians and Torres Strait Islander people are encouraged to apply. Please note that current staff wishing to be considered for secondment to this position must seek prior approval from their supervisor before submitting an application.

Who are we looking for?

We are seeking a Executive Assistant to join Wellbeing Strategy, People Services, Administrative Division.

The Executive Assistant provides high level secretarial and executive assistant support to the Vice-President People and Chief People Officer. The principal duties of this position include preparing, revising and completing correspondence and communications in support of the People Services Portfolio. In addition, the position monitors and amends daily schedules, travel arrangements, and other general office management duties.

We’re offering this role as a hybrid position as part of QUT’s commitment to embracing the opportunities created by a more virtual and connected world.

About us

QUT is a major Australian university with a global outlook and a 'real world' focus. We are an ambitious and collaborative institution that seeks to equip our students and graduates with the skills they will need in an increasingly disrupted and challenged world.

The People Services Portfolio provides a range of high quality services designed to enrich the staff and student experience at QUT. Services provided by the Portfolio span across the entire student and staff life cycle. In addition, the Portfolio provides advice and leadership to the university on a broad range of student and staff matters, including social justice and public policy. The Portfolio consists of a range of departments and areas that support non-academic student-focused services and/or our staff. It also has strong links to the rest of the Division and all parts of the University. The Portfolio aspires to be a collaborative, distinctive and innovative portfolio that makes a real and positive difference. The Portfolio is focused on delivering services to support the university’s commitment to an exceptional student and staff experience, leading to positive outcomes in student success, retention and completion. This includes developing a campus culture which is inclusive, safe, and respectful for all students and staff..

What you need to succeed

1. Education, training and/or experience equivalent to a degree with subsequent relevant experience in an executive support role.
2. Demonstrated digital literacy skills including the ability to effectively work with the Microsoft suite of products as well as corporate systems and other information sources to extract and interpret data.
3. Proven ability to manage time and high- volume tasks efficiently, as well as respond positively to unexpected challenges at short notice.
4. Demonstrated written communication skills that will enable the appointee to accurately and professionally prepare a wide range of correspondence with a high degree of accuracy.
5. High level interpersonal and verbal communication skills with the ability to work productively with colleagues and consult and liaise with a wide range of stakeholders from culturally diverse backgrounds in a professional manner.
6. Ability to handle and monitor sensitive information within a confidential environment.

Life at QUT

We're committed to building a culture that fosters connection between people and purpose. Beyond personal and professional fulfillment, a career at QUT offers:

• A healthy work-life balance with a blend of on-campus and off-campus work arrangements for applicable positions.
• Competitive remuneration with up to 17% superannuation and leave loading of 17.5%.
• Generous maternity leave including primary carer parental leave of up to 26 weeks (including 17% super).
• Stay healthy with Fitness Passport and enjoy discounted rates on private health insurance.
• Purchased Leave Scheme - up to 8 extra weeks.
• Salary Packaging Scheme for additional superannuation contributions, vehicle leasing, and on-campus services such as childcare, parking, and gyms.
• Numerous opportunities for professional development including leadership programs and workshops, and our study assistance scheme.
• Commitment to our Indigenous Australian staff through initiatives such as the Indigenous Australian Staff Network, Cultural and Ceremonial Leave, Staff Development Workshops, and representation on university committees.

Explore more benefits of life at QUT.

Belong at QUT

We are guided by our values of Ambition, Curiosity, Integrity, Inclusiveness, Innovation, and Academic Freedom and our QUT Connections in our mission to inspire and shape the next generation of change-makers.

As part of our commitment to fostering an inclusive workplace, we proudly support our Indigenous Australians Employment Strategy, aiming for an Indigenous Australian workforce participation of 3.6%. We extend a warm invitation to Aboriginal Australians and Torres Strait Islander people to join us in pursuing a rewarding career at QUT.
We believe that diversity is our strength and are dedicated to creating safe, inclusive spaces where everyone can thrive. We strongly encourage individuals from diverse cultures, ages, linguistic backgrounds, sexual orientations, and gender identities, and those who are living with disabilities to apply for positions at QUT.

At QUT, diversity is not just embraced—it's celebrated. See our commitment

How to Apply

Discover the possibilities that await with a career at QUT. If you're ready to embark on a journey of innovation and opportunity, we're excited to meet you.

Find out more about this position and submit your application by clicking 'Apply' or the link below.

View the job details at: Executive Assistant

Job opens: 17-Apr-2025

Applications Close: 11-May-2025 at 11.30pm