The Building Coordinator / Administration will manage a wide range of administrative and operational tasks across residential and commercial building projects. This role is pivotal in ensuring smooth project execution from inception to completion. A key requirement for the role is proficiency in BuildXact software, which is used to streamline estimating, scheduling, cost tracking, and project documentation.

Key Responsibilities:

Project Coordination:

Oversee daily operations of building projects (residential and commercial) and manage project schedules, milestones, and deadlines.

Coordinate with contractors, vendors, and internal teams to ensure seamless project execution.

Administration & Documentation:

Maintain accurate project records including contracts, change orders, progress reports, and correspondence.

Manage documentation and reporting in BuildXact to ensure real-time project updates and effective cost tracking.

Communication & Stakeholder Management:

Serve as the primary point of contact for clients, subcontractors, and internal stakeholders.

Facilitate regular meetings, provide project updates, and resolve any administrative issues promptly.

Budget & Resource Management:

Assist with budget preparation, monitor project expenditures, and help manage resource allocation.

Support procurement processes by liaising with suppliers and tracking material usage.

Compliance & Quality Assurance:

Ensure that all projects comply with safety regulations and quality standards.

Work closely with project managers to uphold company policies and industry best practices

Qualifications:

Proven experience in construction coordination, project management, or administration within a building or construction environment.

Essential: Proficiency with BuildXact software for project management, estimating, and cost tracking.

Familiarity with both residential and commercial construction processes.

Strong organizational and multitasking skills with a keen attention to detail.

Excellent written and verbal communication skills.

Ability to work independently and collaboratively in a fast-paced environment.

Preferred Qualifications:

Previous administrative experience in a construction or building company.

Knowledge of construction accounting practices and additional project management tools (e.g., Microsoft Office Suite).

Understanding of building regulations and safety standards.

Buildxact and Bluebeam software experience

Benefits:

Competitive salary and comprehensive benefits package.

Opportunity to work on diverse, high-impact building projects.

Supportive, team-oriented work environment with opportunities for professional growth.

Access to ongoing training and development programs.