• School of Health and Rehabilitation Sciences
• Full-time, continuing position
• Base salary will range from $74,534 - $79,026 + 17% Superannuation (HEW Level 4)
• Based at our vibrant St Lucia campus

About This Opportunity

We are seeking a motivated, energetic, and organised Administration Assistant (known locally as a Student and Academic Support Assistant) to join our world-class School of Health and Rehabilitation Sciences.

You will be involved in a range of administrative support activities for student and academic administration. Your job will contribute directly to a high-quality student experience. You will provide high quality customer service through the delivery of friendly, helpful, accurate, and informative advice and services to students, professional and academic staff.

You will be joining a high-performing, supportive team who were nominated for a teamwork award within their faculty in 2024 due to their demonstrated collegiality and outstanding service. They are known amongst the School to strive for excellence, have an inspiring work ethic and commitment to the values of UQ.

Key responsibilities will include:

• Contribution to main reception functions such as managing the borrowing of school equipment by staff and students.
• General office duties including maintaining teaching supplies, stationery supplies, photocopying and collation of exam materials.
• Processing student applications for overseas professional registration.
• Administering security swipe card access for students in School specialist rooms.
• Assisting the team on matters relating to student and academic administration, including any data entry as required or triaging of more complex matters to other more senior team members.
• Administering the Casual Academic Hire and Pay processes for teaching and assessment activities in the School, including creation of new hires, course scheduling, resolution of standard pay schedule errors, and review of mandatory training compliance.
• Representing the School at TSXPO, UQ Open Day, and other events as required.
• Providing leave coverage for the Executive Assistant to the Head of School and School Manager as required.

About You

Our ideal candidate will possess:

• Completion of a diploma level qualification or an equivalent combination of relevant experience and education/training.
• Excellent interpersonal and written skills and a commitment to providing high level service.
• Ability to work as part of a team and to organise workflow to meet competing demands and deadlines.
• High level of attention to detail and accuracy in written work.
• An empathy with and ability to communicate with students, including those from diverse cultural backgrounds.
• High level computing skills, preferably using Microsoft Office software. Knowledge of University student computer systems and packages e.g. Microsoft office, SI-net, JAC, Business Objects, and the use of CRM systems is desirable.

Please note, you must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer-sponsored work rights are not available for this appointment. The successful candidate will also be required to complete pre-employment checks including a criminal history check.

About UQ

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
• 17% superannuation contributions
• 17.5% annual leave loading
• Health and wellness discounts - fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• UQ Study for Staff
• On campus childcare options
• Affordable parking

Questions?

For more information about this opportunity, please contact Jessica Sinclair (Manager, Student and Academic Administration), at [email protected].

For application inquiries, please reach out to the Talent Acquisition team at [email protected], stating the job reference number (below) in the subject line.

Want to Apply?

All applicants must upload the following documents in order for your application to be considered:

• Resume
• Cover letter summarising your background, providing examples to each dot point from the 'About You' section above (max. 2 pages)

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don't meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

We know one of our strengths as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. Reach out to [email protected] for accessibility support or adjustments.

Applications close Sunday 27 April 2025 at 11.00pm AEST (Job Reference Number R-50164). Please note that interviews will be held on Tuesday 6 May.