• Information Technology Services (ITS)
• Full-time, fixed term position for up to 12 months (with possible extensions)
• Base salary will be in the range $100,554 - $109,496 + 17% Superannuation (HEW Level 7)
• Based at our St Lucia location

About This Opportunity

The Program Coordinator is responsible for supporting the coordination and/or administration of end-to-end projects of varying size, scale and complexity to ensure the successful delivery of program-specific strategic and/or operational outcomes. The role is responsible for a range of activities including supporting program planning, supporting processes to monitor and evaluate the program, coordinating program deliverables and communication activities, facilitating stakeholder engagements, and other duties as required.

The opportunity would also provide an environment for those aspiring to build on project management experience with the ability to help shape projects at an early stage.

Key responsibilities will include:

• Project Coordination & Delivery: Support the full project lifecycle including planning, execution, monitoring, and evaluation; maintain project artefacts, standard operating procedures, and ensure compliance with methodologies and quality standards.
• Administrative & Documentation Support: Manage a range of administrative tasks such as scheduling meetings, preparing documentation, coordinating project-related events and committees, and ensuring timely follow-up on actions.
• Stakeholder Engagement & Communication: Coordinate stakeholder engagement activities, maintain strong internal and external relationships, facilitate participation, and ensure accurate and effective communication with diverse audiences.
• Tools, Systems & Technical Support: Utilise project management tools (e.g. Confluence, JIRA, SharePoint, MS Project), apply Agile and Waterfall knowledge, and support the project team with research, analysis, and budget coordination when required.

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
• 17% superannuation contributions
• 17.5% annual leave loading
• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight
• Health and wellness discounts - fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• UQ Study for Staff
• Affordable parking (from just $6.15 a day)
• Salary packaging options

About You

• Relevant qualifications in a related discipline with demonstrated experience in project coordination or an equivalent combination of education and experience.
• Proven experience working in project environments, with familiarity in AGILE, PRINCE2, or PMI methodologies considered highly advantageous.
• Strong proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and experience using project tools such as MS Project, Confluence/SharePoint, and Jira.
• Demonstrated experience in providing effective project coordination and administrative support in a fast-paced environment.
• Excellent time management and organisational skills, with the ability to manage competing priorities and meet tight deadlines.
• Advanced communication skills, both written and verbal, with the ability to liaise effectively with a wide range of stakeholders.
• Experience coordinating stakeholder engagements, including planning, communication, and facilitation.
• Strong customer service focus, with effective interpersonal and problem-solving skills to support team operations and project delivery.

The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia, criminal check, education check, etc.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions?

For more information about this opportunity, please contact Tanul Sharma at [email protected]. For application inquiries, please reach out to the Talent Acquisition team at [email protected], stating the job reference number (below) in the subject line.

Want to Apply?

All applicants must upload the following documents in order for your application to be considered:

• Cover letter summarising how your background aligns to the 'About You' section
• Resume

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don't meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

We know one of our strengths as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. Reach out to [email protected] for accessibility support or adjustments.

Applications close Wednesday April 30 at 11.00pm AEST (R-50563).

Applications will be reviewed as received. Candidates may be interviewed prior to the job closing date. We encourage candidates to apply as soon as possible. The University of Queensland reserves the right to close this application process early.