About Us

Absolute Caulker is a reputable and growing business specialising in high-quality caulking services for residential, commercial, and industrial projects across Melbourne. We pride ourselves on our reliable service, excellent workmanship, and strong client relationships.

Position Overview

We are looking for a highly organised and proactive Operations & Office Administrator to support the day-to-day operations of our business. This office-based role is essential to scheduling, estimating, invoicing, procurement, and team coordination. You will work closely with our ground team and management to ensure smooth, efficient project delivery.

Key Responsibilities

• Daily scheduling and check-ins with the ground caulking team.

• Stock control and management of warehouse materials and orders.

• Creating estimations for both small jobs and large packages.

• Invoicing for completed works including Tradecloud updates and reconciliation.

• Client communication regarding job status, quotes, and invoices.

• Payroll timesheet approvals and subcontractor invoice processing.

• Managing onboarding of new clients, including rate sheets and metre rate setup.

• Updating and managing project data, inductions, and safety documentation (e.g. Hammertech, SWMS).

• Monitoring project progress, debt collection, and monthly reporting.

• Coordinating licensing and compliance checks for field staff.

Skills and Experience Required

• Experience in administration or operations within construction or trade services.

• Proven ability to manage schedules, estimate jobs, and follow through with invoicing.

• High attention to detail and excellent organisational skills.

• Strong communication and interpersonal abilities.

• Ability to work independently and handle multiple priorities.

• Experience with platforms such as Tradecloud and Hammertech (preferred).

• Solid understanding of project workflow and client expectations in the building industry.

Why Join Us?

• Supportive team environment with strong leadership and mentorship.

• Stable, office-based role in a respected construction services business.

• Opportunity to manage a wide scope of responsibilities and grow with the company.

• Join a business that values professionalism, client service, and team success.

• Remuneration $90,000.00pa+ Depending on experience

Next Steps – How to Apply

If this role sounds like a good fit and you would like to explore the opportunity, please apply as per the below:

To apply, please submit the following:

1. A copy of your CV outlining your work experience and supporting qualifications

2. A cover letter detailing your interest in the role and how your previous experience aligns with the current role on offer

Application to be sent via email to: [email protected]

Subject: Office Administrator Application

Shortlisted candidates will be contacted for an initial phone consultation followed by a face-to-face interview.

If you have any questions relating to the opportunity, please reach out on 0488 600 626.