• Earn an attractive remuneration package ranging between $84,656.65 - $90,203.22 plus superannuation.
• Provide high level of administrative support to the Director of Operations and the broader team.
• Benefit from a comprehensive range of perks, including relocation assistance, remote area allowance, salary sacrifice options, 6 weeks of annual leave plus 10 days of personal leave, and more!

Our passion for community is at the heart of everything we do

Our vision is to be a leader within the Australian Local Government and develop a broad range of strategies that will help shape our vision for the region through excellent service delivery and community engagement. We also aim to build one of Australia's most sustainable, vibrant, and diverse regions. Victoria Daly Regional Council runs a range of programs to engage the Indigenous communities.

For more information, please visit our website: https://www.victoriadaly.nt.gov.au/

How you’ll make a difference

Victoria Daly Regional Council is looking for a full-time Operational Administration Officer based in Katherine, NT.

The Operational Administration Officer provides a high level of administrative support for the Director of Operations and the team in a professional and efficient manner.

More specifically, your responsibilities include but are not limited to:

1. Oversee and coordinate email correspondence, calendar scheduling, appointment setting and financial monitoring for the Director of Operations.
2. Prepare meeting agendas, materials, and track action items related to the operations department.
3. Create and maintain document management systems for correspondence, reports and other forms of technical documentation the Operations Department may use.
4. Draft correspondence as required and collect information and data to compile reports and papers.
5. Plan and arrange travel itineraries, including accommodation, and logistics, including contingences for all Operations Regional staff.
6. Assist the Vehicles and Plant Coordinator to maintain the fleet management system.
7. Assist the Record Management Coordinator develop and maintain an organised filing system tailored to each area within the Operations department.
8. Maintain confidentiality and exercise discretion in all matters relating to the Operations department.
9. Serve as the primary point of contact between the Director of Operations and internal/external stakeholders. Ensure a professional customer experience is delivered with a positive impression, and in a courteous manner.
10. Maintain familiarity with Operations projects being undertaken so that an enquiry can be promptly directed to the most appropriate member of staff.
11. Provide basic support for office equipment and software.
12. Assist all Operations team members in the Regional Office to ensure timelines and objectives are met.
13. Advice on the type of training and development that is needed for the Operations team.
14. Provide inductions for new operations staff members.
15. Mentor operations staff on procedures, standards, and specifications.
16. Identify emerging trends and processes that will enhance the performance and quality of all programs within Operations.
17. Assist the WHS Manager to ensure all risk assessments are conducted by site staff before implementing activities.
18. Assist with audits when required.
19. Perform other responsibilities as assigned by the Director of Operations and/or the CEO.

As the Victoria Daly region has a large Aboriginal and Torres Strait Islander population, you will need to ensure cultural sensitivity and awareness across all activities.

Selection Criteria - What you’ll bring to the team

To qualify, candidates will need proven administrative experience, including the ability to coordinate and manage tasks effectively.

Additionally, you will join with the following skills and background:

1. Be willing to undertake work-related learning
2. Demonstrated learning and growth mindset with a commitment to develop and master the skills necessary to be a successful member of the operations team
3. Tertiary qualifications in business and admin / Diploma or advanced Diploma or appropriate in-house training and experience (or willing to obtain).
4. Proven experience in managing calendars, scheduling meetings, and handling correspondence.
5. Strong ability to coordinate and manage travel itineraries efficiently.
6. Exceptional organisational and time management skills to handle multiple priorities.
7. Excellent communication skills with the ability to perform effectively under pressure.
8. Self-motivated and proactive with strong problem-solving abilities.
9. Experience managing sensitive information and professionalism and confidentiality.
10. Proficiency in office technology, including Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other administrative tools.

Other Requirements

• Criminal History Check (recent within 3 months)
• A current Drivers’ Licence
• Working with Children’s clearance (Ochre Card)

A rewarding role - in more ways than one

In addition to a competitive salary of circa $84,656.65 - $90,203.22 per annum + superannuation.

You will also receive access to a range of additional generous perks, including:

• Relocation assistance available up to $5,000 - let us help you make Katherine your new home
• Remote area allowance of $1,206.60 per annum.
• Salary sacrifice options available - increase your take-home pay
• 6 weeks of Annual Leave + 17.5% Leave Loading
• 10 days of Personal Leave
• Travel allowances
• Flexible working arrangements
• Paid training and study leave
• Ongoing professional development opportunities - the Council actively supports the career progression of its employees through internal hires for leadership positions

Ready to Apply?

To be considered for this role please include your Resume, Cover Letter and a Statement addressing the Selection Criteria.

Applications close 30th April 2025