About the role

South West Healthcare (SWH) are looking for an organised and motivated Executive Assistant to join our dynamic Executive Assistant team in a fixed-term contract covering a period of leave. This is an excellent opportunity for someone with a strong background in administration or governance who is looking to step into or grow their career as an Executive Assistant.

In this role you'll provide high-level administrative support to various Executive Directors and may have the opportunity to support the CEO. You'll be joining a friendly and engaging team that values collaboration and professionalism, making this a great stepping stone for someone passionate about providing executive support and working in a fast-paced environment.

Position overview

• Employment Type: Full-time (80 hours per fortnight) with a monthly ADO, fixed-term position until January 2026
• Location: Warrnambool Campus
• Classification: Administrative Worker (grade will be dependent on experience)
• Salary Range: $58,442.80 - $92,856.40 pro rata, plus superannuation

What you bring

• Formal qualification(s) (Certificate IV/Diploma or higher) in administration management and leadership or relevant field.
• A minimum of two years' experience working in administration management at senior level, an Executive Assistant, or a combination of lesser formal qualifications combined with substantial experience and specialist expertise.
• High level of organisational skills with a demonstrated ability to determine priorities and manage tasks in an environment of tight and conflicting deadlines.
• Capacity to work as part of a team demonstrating flexibility and initiative while operating with minimal supervision in a highly sensitive environment.
• Proven ability to coordinate meetings, including preparing agendas, recording accurate minutes, and ensuring follow-up actions are tracked and completed.
• Highly developed written, interpersonal and communication skills including experience in dealing with complex and sensitive issues with a high level of tact, discretion and judgment.
• Demonstrated ability to consult appropriately at all levels with internal and external parties.
• Demonstrated ability to initiate review, develop, maintain and evaluate a range of office systems and procedures.
• Excellent attention to detail and the ability to assess issues and respond appropriately, prepare correspondence and other documentation as required.
• Project management and report writing experience, or the ability to develop these skills, is highly desirable.

What we offer

You will enjoy benefits such as:

• Excellent salary packaging options including meals & entertainment, novated leasing and additional superannuation contributions
• Internal and external professional development opportunities
• A range of internal development opportunities focusing on personal development such as resilience and mentoring workshops and comprehensive leadership programs
• Excellent terms and conditions of employment

Who we are

As an organisation SWH prides themselves on their values; Care, Respect, Excellence, Integrity and Leadership and their overall dedication to the local community. Learn more about SWH here.

SWH respects all individuals and promote equity and inclusion of Aboriginal and Torres Strait Islander people, people of all genders, sexual orientations, abilities, ages, racial, cultural and religious backgrounds and socio- economic status.

SWH is the major specialist referral centre for the Barwon South West sub-region, and provides a comprehensive range of acute, sub-acute, specialist, community, mental health and aged services.

With a population of 39,000 and a catchment of 100,000 Warrnambool is the regional centre to Victoria's Great South Coast.

To learn about the vibrant town and region please visit: http://www.warrnambool.com/

How to apply

Submit your application by selecting the Apply button below and include a cover letter and resume by Sunday 11 May 2025. Please ensure you address the selection criteria as outlined in the position description.

Employment Terms and Conditions will be in line with the Health and Allied Services, Managers and Administrative Workers (Victorian Public Sector) (Single Interest Employers) Enterprise Agreement 2021- 2025.

The successful applicant will be required to be eligible for and undergo the following:

• Police Record Check
• Employee Working with Children's Check
• Current Immunisation status

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