Project Administration Assistant – Entry Level Opportunity

📍 Toowoomba QLD
🛠 Construction & Project Administration
💼 Full-Time (Part-time considered)
💲 Competitive salary based on experience

Kick-start your career in project support with a hands-on, fast-paced role in a growing Toowoomba-based company.

We’re on the lookout for an enthusiastic and organised individual to join our team as a Project Administration Assistant. This is an excellent opportunity to build practical skills in project delivery, contracts, and operations within the construction industry – no prior experience needed, just a positive attitude and a willingness to learn.

What You’ll Be Doing:

Assist with reviewing and managing subcontractor documents

Prepare and send project-related documents (e.g. SWMS, drawings, site plans)

Enter data and track project progress using Monday.com

Help manage orders, budgets, and contract pricing

Liaise with subcontractors and clients

Assist in preparing completion documentation (Asset Registers, Form 12s, etc.)

Check invoices and assist with job forecasting

Support the Project Manager and wider team with day-to-day tasks

Coordinate service callouts and minor maintenance jobs

What We’re Looking For:

Strong attention to detail and a methodical approach to tasks

Excellent communication skills

Organised, reliable, and able to manage time independently

Comfortable using software tools and open to learning new systems

A team player who’s willing to pitch in and grow in the role

Prior admin or construction knowledge is a bonus, but not essential

What’s in It for You:

Learn and grow with a supportive team

Real career development opportunities

Variety of tasks to keep things interesting

Stable, locally and family-owned business with a strong reputation

Flexible work options available

📧 Ready to Apply?
Hit Apply Now with your resume and a brief cover letter.
Or send your application directly to [email protected].

📞 Questions? Call us on 07 4699 9800 – we’re happy to have a chat.