About us

The Aboriginal Art Centre Hub of Western Australia (AACHWA) advocates on behalf of its member art centres located in regional and remote Western Australia. AACHWA delivers professional development programs for managers, boards, and artists; provides recruitment advice and services; and acts as an advocate to, and central point of contact for, Regional, State and Federal funding bodies.

About the role

We are seeking an Administration Assistant to join our dynamic team at our Perth office in a full-time fixed term (12-month) capacity. This role entails handling the day-to-day office administration, reception, general enquiries, member communications, assisting and working closely with administration staff in support of Executive & project team travel and logistics and support the operations team with office management.

The Administration Assistant will assist and work closely with the Executive Assistant to support governance processes of the organisation, executive and board travel, and meeting logistics.

This is an Aboriginal identified position that is covered under Section 51 of the Western Australian Equal Opportunity Act 1984.

Key functions of the role will include:

Handle incoming phone and email enquiries plus other front desk duties, such as checking post, receiving deliveries and working from the reception desk to greet all visitors.

Be responsible for the upkeep of office amenities and supplies, including keeping materials organised, ordering new supplies, and responding to staff needs.

Providing administrative support at a high level to project and operational teams

Assist marketing team with maintenance of the CRM and developing and publishing content for AACHWA social media, website, and EDMs.

Assist with travel bookings and planning for AACHWA staff, board members, consultants, artists and art centre members.

Assist with event planning, venue booking, and catering for AACHWA meetings and events.

Provide assistance to AACHWA stakeholders such as driving, technical assistance, and catering as required.

Friendly and professional direct liaison with AACHWA members and other stakeholders.

Who are we looking for?

Essential Criteria:

Previous experience in a similar role.

Digital skills in Microsoft 365 or similar work platforms.

Excellent customer service and interpersonal skills.

Highly developed organisational skills with the ability to manage time, work outputs and priorities and handle a range of tasks with competing priorities.

Demonstrated knowledge of governance frameworks.

Strong written and verbal communication skills.

Accuracy and a keen eye for detail.

Holder of a Class C driver's license and comfortable driving in metro and regional areas.

Demonstrated knowledge and understanding of Aboriginal communities, society, and culture in Western Australia.

Desirable Criteria:

Tertiary qualification in a relevant field.

Willingness to travel to and work in remote/regional areas of Western Australia. previous experience working with Aboriginal people and/or Aboriginal organisations.

An understanding of the Aboriginal and Torres Strait Islander art centre business model.

Experience working for a Non-Profit Organisation and an understanding of the reporting requirements to Federal, State, and other funding bodies.

Personal Attributes:

Ability to work as part of a team and contribute individually to AACHWA activities.

Time management skills and the ability to prioritise multiple tasks.

Ability to maintain confidence and appropriately handle confidential information, including financial or personal data.

Positive and friendly attitude.

Excellent interpersonal skills.

Demonstrated ability to maintain confidentiality and appropriately deal with sensitive information.

Flexible and adaptable approach to work demands.

Ability to manage multiple tasks and prioritise.

Ability to work autonomously and as part of a small team.

Other Requirements:

Must be Indigenous - This is an Aboriginal identified position that is covered under Section 51 of the Western Australian Equal Opportunity Act 1984.

Must be an Australian Citizen / Permanent Resident.

COVID 19 Vaccination.

Hold Valid Australian work rights.

National Police Clearance.

Why Work For AACHWA?

In return for your skills, passion and commitment, we will offer you a rewarding challenging job, a safe and healthy working environment and a range of benefits including:

Flexible working arrangements

3 months long service leave for every seven years consecutive service

Not-for-profit Salary Packaging Options of up to $15,900 per annum.

Learning and development opportunities that focus on your career aspirations.

10 days cultural and ceremonial leave for Aboriginal and Torres Strait Islander employees

A free confidential Employee Assistance Program, providing services to support your wellbeing.

Opportunities to travel to regional and remote art centre locations in WA.

How to Apply

To apply please click the ‘apply now’ button and submit your CV and cover letter, clearly addressing the selection criteria and why you believe you are a suitable match for this role.

Applications close Monday 14th April 2025