Position: Administration Assistant
Location: Collingwood
Employment Type: Full-Time
Salary: $70,000 inclusive of Super
Additional Benefits: Company Car, Mobile Phone & Laptop Provided

About the Company
Viva Commercial is a respected and growing organisation within the construction and property industry, known for delivering high-quality commercial projects across Melbourne. As the business continues to expand, we are seeking a professional and detail-oriented Administration Assistant to provide critical support to the Director and team to assist in the coordination of operational and project-related activities.

This position offers a unique opportunity to be part of a high-performing team, with exposure to both executive-level support and project administration.

Key Responsibilities:

Executive Support

• Manage the Director’s calendar, travel arrangements, and appointments
• Prepare high-quality correspondence, reports, presentations, meeting agendas, and minutes
• Monitor and prioritise incoming communications, including drafting responses as required
• Maintain confidentiality at all times when handling sensitive information

Operational Coordination

• Track project deadlines, milestones, and deliverables
• Coordinate meetings, site visits, and key stakeholder engagements
• Maintain organised project files, documentation, and templates
• Manage the company’s social media platforms with professionalism and consistency

Communication & Liaison

• Serve as a key point of contact between the Director and internal/external stakeholders
• Draft and distribute internal communications and support the preparation of tenders and presentations
• Assist with client and consultant engagement materials

Reporting & Administration

• Support budget tracking, invoice approvals, and financial report preparation
• Maintain compliance documentation, registers, and company records
• Assist in preparing project bids and business development submissions

General Administrative Support

• Manage office supplies and operational needs
• Assist in planning and coordinating internal events, meetings, and workshops
• Perform general administrative tasks to support business goals

Skills and Experience Required

• Minimum 2–3 years’ experience in an administrative or executive support role
• Previous experience in the construction or property industry is desirable
• Exceptional organisational and time-management skills
• Professional written and verbal communication skills
• Proficiency in Microsoft Office Suite; social media management experience is advantageous
• High attention to detail and ability to work autonomously

What We Offer

• Competitive salary of $70,000 inclusive of super
• Company car, mobile phone, and laptop provided
• Supportive team culture and professional development opportunities
• Exposure to high-level operations in a reputable and growing business

How to Apply
If you’re a proactive and professional administrator looking to build your career in a dynamic construction environment, we encourage you to apply.