Our client is a leading global Asset Manager is seeking an experienced Executive Assistant for an initial 6 month contract with view to extend and or potentially go permanent.

The ideal candidate will have over 6+ years prior EA experience from financial services or similar professional services firms, along with strong communication skills. They would prefer EA's with extensive experience in managing high volume travel arrangements and coordinating complex external/internal schedules for team of 8. We need candidates that have closely supported a team of people of all ranks, not only 2-3 senior or just part of general assistants team

This role will be based in the Sydney office 5 days a week.

Key responsibilities:

Extensive, complex diary management, including coordination of internal and external meetings, calls, video conferences.

Maintain team diaries and contacts

Telephone answering is a priority & accurate and prompt messages and assistance

Travel & book flights and accommodation for team, including knowledge and awareness of the whereabouts of bankers, relevant client activities and travel policy guidelines

Expenses & accurately complete expense reports for team of bankers each month Assisting bankers and general administration tasks, source and collate research information, news runs and project materials as required.

Coordinate couriers and outgoing mail, distribute incoming mail

General administration, including document production (Word) when required; ad hoc project work

Client entertainment & organize ad hoc lunches, dinners; work with

Events Manager and bankers to invite clients to events

Actively foster a cohesive work environment within the EA team; working effectively with other EAs to ensure support cover during lunch hours and other absences

Build and maintain relationships with staff in offshore offices

​​​​​​Experience:

Excellent written and verbal communication skills

Prior Investment banking or financial services EA / PA/ TA experience

Experience in providing support and senior levels of an organisation

Able to manage priorities and conflicting issues in a professional manner

Proficient in Microsoft Office Programs

Extensive experience in admin in a fast paced environment

The ideal candidate will have a 6+ years of prior EA experience ideally from similar financial services or professional services firms