We are looking for a highly experienced Executive Assistant to provide temporary support a CEO. This role offers the opportunity to manage key executive functions, including calendar coordination, travel planning, and communication management, in a fast-paced and dynamic environment. If you thrive in high-pressure situations and have a proven track record of supporting senior executives, we want to hear from you!

Key Responsibilities

• Calendar Management: Prioritize and manage the CEO's complex calendar, ensuring efficient scheduling across global time zones.
• Correspondence: Coordinate high-level communication, filter messages, and draft responses for internal and external stakeholders.
• Travel Coordination: Arrange detailed international travel itineraries, including accommodation, transport, and logistics for executive trips.
• Board Meeting Preparation: Prepare materials for board meetings, including presentations, reports, and other necessary documents, with attention to detail.
• Gatekeeping: Act as a gatekeeper for the CEO, making autonomous decisions regarding access while maintaining excellent stakeholder relationships.
• Confidentiality: Handle confidential information with discretion, including financial data, strategic plans, and personnel matters.
• Cross-Departmental Coordination: Collaborate with leadership teams across departments to ensure alignment with the CEO's objectives.
• Proactive Support: Anticipate the CEO's needs and resolve issues before they arise to ensure smooth operations.

Qualifications

• 10-15+ years of experience supporting C-suite executives, ideally in a similar Executive Assistant role.
• Exceptional organizational, time-management, and problem-solving skills.
• Strong communication skills and the ability to interact effectively with high-level stakeholders.
• Proven ability to manage complex calendars, arrange international travel, and prepare executive-level documents.
• High level of discretion in handling confidential information.
• Ability to anticipate needs and provide proactive support.
• Comfortable working in a fast-paced, dynamic environment.

Additional Details

• Handover Period: April 16th or 17th, 2025.
• Cover Period: Until May 12th, 2025.
• Office Requirements: On-site presence required when the CEO is in the office.

This pay rate is inclusive of mandatory 25% casual loading