The Organisation

This is a good opportunity for an experienced Site Administrator to join a lovely team on site. They require someone to provide efficient and effective administrative support to ensure the smooth operation

Duties and Responsibilities

This is a very varied position, and the duties will be but are not limited to the following:

Materials handling, records management, security, wellness, and transportation services.

Respond to enquiries, maintain confidentiality, and handle incoming calls, forwarding to the appropriate personnel.

Assist employees, contractors, and visitors with general administration inquiries ensuring smooth operations.

Collate, prepare, and submit monthly reports and documentation to relevant site personnel and the Perth office.

Ensure accurate submission of timesheets, site roster entries, contractor PO/invoice approvals, and leave processing for payroll.

Manage office supplies, keys, stock registers, mail distribution, and maintain confidentiality where needed.

Assist with onboarding and offboarding of personnel, relocation, pre-tenant inspections, creating welcome packs and documentation.

Oversee daily operations of the shop, tavern, including deliveries, stock management and procurement.

Responsible for opening and closing the shop, stocking shelves to maintain a neat layout, and serving customers when required.

Conduct safety inspections, implement hazard controls, and contribute to process improvements for efficiency.

Serve as BASE for airport duties radio communications, at time complete airport inspections and maintain communication with charter service provider.

Maintain accommodation/messing schedules, reconcile cash/float balances, and flight bookings as requested.

Assist with event planning, set up, and support company functions while contributing to the improvement of town processes.

Other duties as directed by the Administration Supervisor

Skills and Experience

To be successful in this role, you will need the following:

Previous site administration experience is essential

Enjoy working in a close-knit team in an open plan working environment

Proactive, well-organised, with the ability to work autonomously

Maintain good working relationships with internal and external stakeholders

Be achievement-orientated well, disciplined, and task-focused with a strong sense of timeliness

An ability to prioritise tasks effectively and produce quality work

Excellent interpersonal communication skills

Positive can-do attitude

Sound IT skills and report writing skills

West Australian Drivers Licence

Application

Please click the apply button to apply for this position and submit your resume for us to review.