About Our Client

Our client is a leading provider of surveying management services. With a team of skilled professionals, they offer high-quality solutions for major infrastructure and construction projects across Australia. Their commitment to safety, quality, and sustainability ensures that every project meets stringent standards.

About the Role:

We are seeking a proactive and highly organised Office Administrator to support the daily operations of our fast-paced office. This role plays a vital part in delivering seamless, efficient, and professional administrative support throughout the organisation. Ideally, the successful candidate will have experience working in a surveying, construction, or architectural environment and possess an understanding of the industry’s workflows, terminology, and pace.

This role requires someone who is not only efficient and detail-oriented but also adaptable and quick to pick up new systems and processes. We’re looking for someone who can take initiative, solve problems independently, and contribute to a positive and productive team culture

About the role (Key Responsibilities)

Office Management: Oversee daily office operations, including ordering supplies, employee onboarding, organising electronic files, and maintaining a professional, organised workspace.

Accounts: Assisting with Payables, Receivables and Payroll.

Document Control: Record Keeping, Maintaining and organise project documentation, ensuring accurate filing, retrieval, and distribution of all important records and files.

Data Entry & Reporting: Enter and update data in various systems, prepare reports, and compile data to support management and project teams.

Communication: Act as the primary point of contact for incoming calls and emails, directing inquiries to the appropriate personnel and maintaining strong communication channels across the team.

Scheduling & Coordination: Schedule meetings, appointments, and vehicle and equipment maintenance, ensuring efficient time management and resource allocation for the office and project teams.

Project Support: Provide administrative support for ongoing construction projects, including assisting with health & safety, processing documentation, and liaising with survey managers.

Compliance: Ensure compliance with company policies and procedures, particularly in documentation and office protocols.

Assistance to Leadership: Provide general administrative support to the management team as needed.

What we’re looking for

Experience: Minimum 2 years of office administration experience, preferably in the surveying / construction / engineering / architecture industry.

Software Proficiency: Experience with Xero and proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Communication Skills: Excellent written and verbal communication skills with a customer-focused approach.

Organizational Skills: Exceptional organizational skills with a strong attention to detail and the ability to manage multiple tasks in a fast-paced environment.

Problem-Solving: A proactive approach to solving problems and ensuring the smooth running of office operations.