Are you the Mary Poppins of administration - efficient, proactive, and always one step ahead? We’re looking for an exceptional Executive Assistant to support our Chief Racing Integrity Officer, Heidi Lester. This is a fulltime role, based at our Elwick Racecourse site in Hobart.

About Us:

At Tasracing, racing is our passion. Tasracing is Tasmania's Principal Racing Authority, entrusted with the comprehensive development and promotion of the state's racing industry. As the governing body, we oversee the ongoing growth of racing and breeding, market Tasmanian racing to local, national, and international audiences, fund race clubs, provide stakes and prize money, manage racing venues, and ensure the smooth operation of race day activities. Our commitment to animal welfare, industry integrity, and growth is at the heart of everything we do.

With over 150 years of history and a team of over 250 employees, we’re committed to building a united and vibrant industry Tasmania can be proud of.

The Role:

In this role, you’ll be the trusted right-hand person to a senior executive, ensuring everything runs smoothly behind the scenes. Key responsibilities include:

Managing a complex diary, emails, and schedule to maximise efficiency.

Handling confidential matters with professionalism and discretion.

Preparing board packs, meeting agendas, and taking minutes.

Coordinating events, travel, and stakeholder meetings.

Acting as the first point of contact, building strong relationships with internal and external stakeholders.

Anticipating needs and bringing initiative to improve processes.

About You:

We’re looking for more than just skills — we want someone with the right attitude who’ll thrive in our fast-paced, high-energy environment and be a great fit for our positive, engaged culture at Tasracing. If you’re someone who brings calm to chaos, enjoys solving problems, and loves keeping things running smoothly, this could be the role for you. To succeed, you’ll need:

At least two years of experience as an Executive Assistant.

Exceptional organisation, time management, and attention to detail.

Strong communication skills, both written and verbal.

The ability to juggle multiple priorities while keeping a cool head.

A proactive mindset - if something needs doing, you’re already on it!

Proficiency in Microsoft Office and other digital tools.

If you’re the type of person who always knows what’s coming next and loves keeping things running seamlessly, we’d love to hear from you!

Why Choose Tasracing:

Join Tasracing, where you're not just starting a job – you're stepping into a vibrant and exciting environment filled with opportunities to attend racing functions and key events. We believe in investing in our leaders, who work alongside our teams to achieve amazing results every day. Plus, we know how to have fun together as a team.

What We Offer:

Family-Friendly Culture: Enjoy 12 weeks of fully paid, gender-neutral parental leave

Career Development: Benefit from our RACE program, dedicated to your professional growth

Wellbeing Focus: Annual wellness rebate, discounted private health insurance, discounted gym memberships, optional team fitness challenges, and free fruit across all sites

Exclusive Perks: Opportunities to win corporate box seating at Jack Jumpers games

Mental Health Support: Mental Health First Aid training available for all our people

Team Bonding: Regular morning teas and BBQs – because we love to connect over food at Tasracing

If you're ready to embrace a role where your skills and passion merge seamlessly, apply now to be a part of our winning team!

At Tasracing, we promote and respect the unique contribution of all people, and strongly encourage people of Aboriginal and Torres Strait Islander descent, people from diverse backgrounds, women, LGBTQIA+, veterans, parents, and individuals differently abled to apply.

Closing date Monday 21 April 2025. We will be reviewing applications daily and may start to interview suitable candidates prior to closing date, so don't delay in sending your details through.