Vacancy Number

ER1657

Position Title

Coordinator Portfolio Management Office

Employment Status

Permanent, Full Time

Department

Strategy, People and Performance

Location

Bundall Precinct

Award Classification

Stream A, Level 8

Salary

$133,554 - $150,507 per annum, plus superannuation

Hours

40.00 hours per week

About your new role

The Coordinator of the Strategy, People & Performance Portfolio Management Office (SP&P PMO) is responsible for establishing, managing, and overseeing the department Portfolio Management Office, ensuring it operates as a permanent hub for portfolio management excellence.

This role combines leadership and strategic planning with project and portfolio management (PPM) expertise to ensure the department’s initiatives are aligned with its broader business goals and strategic objectives.

Key responsibilities:
• Ensure the Portfolio aligns with organisational strategy, with all projects contributing to business goals and delivering measurable benefits.
• Recruit, develop, and retain a high-performing Portfolio Management Office team, fostering growth through coaching, mentorship, and training.
• Collaborate with senior leaders, the portfolio director, and program managers to define, implement, and continuously improve the portfolio management framework.
• Assist in evaluating and sanctioning projects for inclusion in the Portfolio(s) to ensure they align with organisational priorities, eliminate overlap across business initiatives, maintaining collaboration across all portfolio activities.
• Facilitate regular health checks and assurance on the portfolios to assess its alignment with organisational goals and adjust as necessary.
• Design and implement management dashboards to provide actionable insights into portfolio performance for senior leadership.
• Lead analysis of initiatives that fail to deliver expected benefits, identifying whether the failure is due to poor strategy or execution and recommending improvements.
• Own and continuously improve project management frameworks, ensuring templates, procedures, and tools remain up to date and in line with best practices.

We're looking for people who have:

• Bachelor's Degree in Business Administration, Information Technology, Project/Program Management or similar or equivalent industry experience
• Min 5 years' experience managing large scale projects or programs or Enterprise Portfolio or Program Office
• Portfolio, Programme and Project Offices (P3O®) Practitioner or equivalent
• Driver Licence Class C unrestricted.

Be part of shaping the Gold Coast's future

The Gold Coast is inspired by lifestyle and driven by opportunity. We are the second largest Council in Australia.

We care about being the most flexible government organisation in Australia and we have a range of benefits to help you create the right balance:

Flexible work arrangements to suit your lifestyle, including hybrid/work from home options, flexible working hours and locations

Personal and professional development courses

Access to 350+ fitness facilities through Fitness Passport

4 free confidential counselling sessions a year for you or an immediate family member

1 free nutritionist and financial advice session per year

We pride ourselves on our shared mission of being a high-performing, customer-focused organisation which delivers value-for-money services to the community. We're committed to creating a diverse workplace and inclusive culture.

How to apply

For more information, access the position brief in our jobs portal by clicking ‘Apply’.

Click 'Apply' to submit your online application. Upload your Resume with a Cover Letter (of no more than 2 pages) outlining how your skills, experience and personal attributes would allow you to achieve success in this role.

Documents needs to be less than 2MB in size and PDF format is preferred. If you encounter technical issues when applying, please email [email protected]

Our selection process may include a one-way video interview via Criteria, a face-to-face or virtual interview via Microsoft Teams, reference checks via Xref and additional checks including police checks, employment history checks, qualification checks, pre-employment medical reviews and drug and alcohol testing.

Contact Person

Rodney Buchanan 0431 706 085
Michelle Field 07 2114 3173

Closing Date

Tuesday 22nd April 2025

Please note applications for all of our vacancies close at 10.30pm on the listed closing date.

The City of Gold Coast is an equal opportunity employer dedicated to promoting an inclusive and diverse workplace. We are committed to supporting an environment where all employees, regardless of their differences or similarities, feel valued, respected and supported. Aboriginal and Torres Strait Islander persons are encouraged to apply.