$76,286 - $81,121 per annum + super + benefits
Permanent Full-Time
People, Community & Connection
Bundaberg Region

About Us

At Bundaberg Regional Council, we are dedicated to building a vibrant and sustainable future for our community. We pride ourselves on fostering a supportive and inclusive workplace where individuals from diverse backgrounds and skill sets can thrive. Whether delivering essential services or driving innovative projects, our team is united by a shared commitment to making a meaningful impact. By joining us, you’ll become part of an organisation that values your contributions, supports your growth, and empowers you to help shape a better future for everyone.

Uniquely positioned north of Brisbane in Queensland, Australia, the Bundaberg Region is one of Australia’s fastest-growing regional cities and the gateway to the Southern Great Barrier Reef. The Bundaberg Region boasts the most equitable climate in Australia and rates fifth in the world alongside Hawaii. Noted for its environmental excellence, pristine waterways, and proximity to the Great Barrier Reef, the Bundaberg Region showcases everything that nature’s palette can create.

What We Offer

• An attractive remuneration package with options for salary sacrifice and 17.5% leave loading
• Regular rostered days off
• Access to Fitness Passport
• Wellbeing and mental health support programs, including access to our Employee Assistance Program
• Opportunities for professional development training and study assistance to support your career growth
• Thrive in a workplace that prioritises a healthy work-life balance within a supportive and friendly team
• Be part of an inclusive and diverse culture where every team member is valued

Discover more about working at Bundaberg Regional Council and the benefits we offer our employees by clicking here.

About The Opportunity

We are seeking a highly organised and proactive Executive Assistant to support the General Manager of People, Community, and Connection, a dynamic portfolio that drives key initiatives across Arts, Tourism Venues & Events, People, Safety & Culture, Governance and Executive Services, Communications, Community & Facility Services and Community Resilience & Disaster Management. This role is pivotal in ensuring the seamless operation of the General Manager’s office and supporting the broader directorate.

As the face of the General Manager’s office, you will be the first point of contact, ensuring all interactions whether with internal stakeholders, the Mayor, Councillors, the CEO’s office, or external customers are handled with professionalism and a warm, welcoming approach. Your ability to prioritise tasks, meet deadlines, and manage workflows with a high level of initiative will be key to success in this role.

Key Responsibilities:

• Executive & Administrative Support – Manage the administrative functions of the General Manager’s office, providing high-level support across the directorate and assisting other General Managers as required.

• Diary & Meetings Management – Oversee scheduling, coordinate agendas, take minutes, and prepare reports for Council meetings.

• Stakeholder Engagement – Liaise with the Executive Leadership Team, Senior Managers, Elected Members, and key internal and external stakeholders.

• Customer Experience – Ensure all interactions leave a positive impression by providing professional and friendly service.

• Contract & Document Management – Maintain accurate records, oversee registers and databases, and ensure compliance with legislative requirements.

• Collaboration & Representation – Work with other EAs and senior administration staff to drive consistency across the organisation and represent the department in internal stakeholder groups.

• Business Continuity & Problem Solving – Identify and implement solutions to common administrative challenges while ensuring smooth operations within the directorate.

This is an exciting opportunity for a highly motivated Executive Assistant to be at the heart of a portfolio that delivers real impact across the community. If you thrive in a fast-paced environment and enjoy working across diverse and meaningful projects, we’d love to hear from you!

About You

• Provision of a satisfactory Criminal History Check – Police Certificate (Australia wide – name only).
• Demonstrated experience within a similar role or equivalent level of experience.
• A high level of communication and interpersonal skills.
• Demonstrated experience to work independently or in a team in a professional and positive manner with the ability to be tactful, discrete and maintain confidentiality when dealing with matters of a sensitive nature.
• The ability to manage requests and scheduling conflicts for meetings, schedule appointments, coordinate resources and equipment for workshops or meetings and to plan, book and organise travel itineraries.
• High level professional skills and knowledge in the use of electronic information systems, corporate IT systems for document and records management, customer request management, finance and procurement.
• High level of knowledge or the ability to acquire knowledge of Council’s work practices, policies, procedures and guidelines.
• Relevant experience in a local government environment including knowledge of Council programs, policies, and activities desirable.
• Experience working with Objective and Resolve software programs desirable.
• Certificate level qualification in administration or a related field desirable.

To view the Position Description for this role, please click here.

The Selection Process

We encourage candidates to advise us of any accommodations they may need to ensure a smooth and inclusive experience throughout our recruitment process and work environment. We are passionate about providing equal employment opportunities and encourage people of all backgrounds to apply.

We celebrate our community's rich diversity and are committed to attracting and employing people that represent the community that we serve. We recognise and appreciate the diversity of our employees and are committed to creating an inclusive and safe working environment where all employees are valued, respected and supported to achieve their potential.

The preferred candidate will be required to undergo a National Police Check as part of the recruitment process.

How to Apply

To apply, submit your application online by clicking the “Apply” button. Please include:

1. A current resume
2. A cover letter addressing the “About You” section (max. 2 pages).

For enquiries, please contact [email protected] or 1300 883 699. Please quote job reference BDBRC1285.

Applications close on Tuesday, 15, April, 2025, at 11:30 pm AEST.

Applications that do not meet the above requirements may not be shortlisted. The advertisement will be closed either when a successful applicant is identified or on the application close date, whichever is sooner.

Thank you for your interest in this position. To explore all our current opportunities, visit our Careers with Council webpage. We look forward to receiving your application.