About the Organisation:

Yamatji Marlpa Aboriginal Corporation (YMAC) is the Native Title Representative Body (NTRB), delivering native title and other services across the Pilbara, Mid West, Murchison and Gascoyne regions of Western Australia. YMAC is run by a First Nations board of directors, representing several native title groups, each of whom have their own language, culture, traditions and protocols.

YMAC services include native title claim and future act representation; heritage services; executive office, community, and economic development assistance; land administration, and natural resource management support.

Country is our mother, our provider and keeper of our cultural belongings. Culture and Country go together. You can’t have one without the other.

Our Vision:

Through connection to Country, Aboriginal people pursue and achieve economic, social, and cultural goals and aspirations with strength and confidence.

Our Mission:

For current and future generations, we work with and for Australian Aboriginal people to protect rights and manage Country and opportunities.

About the Role:

YMAC’s Research, Country and Culture Services (RC&CS) team provides Research, Heritage, Social Surrounds and Land & Sea Management services to PBC’s and Traditional Owners in the management of their Country and Culture. YMAC’s RC&CS is a skilled and coordinated team of archaeologists, anthropologists, environmental scientists, land and sea management specialists, ranger coordinators, managers and administrators who contribute to the ongoing empowerment of our clients – Aboriginal communities and organisations throughout the Yamatji and Pilbara regions.

YMAC is currently seeking a full time (75 hours per fortnight) Executive Assistant to join the Research, Country and Culture Services team in our Perth office on a Permanent contract. Supporting the Research, Country and Culture Services Manager (RC&CSM), this role will provide an efficient, professional, and confidential executive support in a one-on-one working relationship.

Reporting directly to the RC&CSM, the Executive Assistant (EA) provides an efficient, professional and confidential executive support in a one-on-one working relationship. The EA serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the Office of the RC&CSM.

The EA will be responsible for providing business project support for the office of the RC&CSM, developing and maintaining administrative systems and process to support the effect running of the office.

Duties include, but are not limited to:

• Completes a broad variety of administrative tasks for the Senior Executive including: managing extremely active calendar of appointments, composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; compiling documents for travel and non-travel related meetings.
• Researches, prioritises, and follows up on incoming issues and concerns addressed to the Senior Executive, including those of a sensitive or confidential nature. Assists the Senior Executive in the execution of appropriate course of action, referral, or response as and when requested.
• Completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, producing reports / briefs, and other tasks that facilitate the Senior Executives’ ability to effectively lead their departments.
• Monitor and process invoices from consultants and external suppliers for approvals and payment.
• Maintain the RC&CS reference library and circulate subscribed publications to the RC&CS team.
• Assists with the development and organisation of training programs and reporting.

About You:

You will have the ability to provide excellent organisational and administrative support to the RC&CSM, whilst maintaining a high degree of confidentiality and discretion. Working autonomously, you will thrive on the opportunity to proactively handle matters expeditiously.

What YMAC Offers

YMAC believes in providing a safe and supportive working environment, and the best way to do that is to ensure our employees are well-looked after. YMAC provides the following in addition to your standard employee experience:

• Working from home arrangements
• Extra weeks’ paid leave over end of year shutdown

• Salary Packaging
• Annual CPI increases
• Flexible working arrangements:
• Cultural Leave for First Nations employees
• Annual Wellness & Uniform Allowance
• Paid Parental Leave

If you’d like to know more, our Enterprise Agreement can be found here.

Selection Criteria

Qualifications & Experience

• Knowledge and/or experience in native title and/or heritage in Western Australia (highly regarded).
• Humanities, Arts, or Social Science qualifications highly regarded.
• Minimum 3 years demonstrated experience in a similar role.
• Demonstrated experience with taking notes at meetings and preparing minutes, experience with Board and Committee Meetings highly regarded.
• Experience working across multiple projects and disciplines.
• Experience working with Traditional Owners highly regarded.

Skills

• Must demonstrate ability to maintain high levels of confidentiality.
• High level interpersonal, verbal, and written communication skills.
• Excellent attention to detail.
• Ability to work independently.
• Strong organisational and time management skills.
• Intermediate / Advanced in the use of the Microsoft Office suite

How to Apply:

Yamatji Marlpa Aboriginal Corporation is an equal opportunity employer and values inclusion and diversity in all forms including, but not limited to: genders, cultural backgrounds, LGBTQ+, disability & neurodiversity. We strongly encourage First Nations candidates to apply.

To apply for this role, which has a generous range of benefits including: salary packaging; flexible working arrangements; and, but not limited to, an extra week's paid leave over Christmas shutdown, please submit your CV and cover letter addressing the above selection criteria via Seek.

A current National Police Clearance is required prior to commencement of employment with YMAC.

Applications for this position close on Sunday, 13 April 2025, however applications will be reviewed as they are received.

If you have any questions relating to this opportunity, please call the People & Development Team on (08) 9268 7000 or email [email protected].