We are thrilled to present an exciting opportunity for a dedicated and passionate Executive Assistant to support a highly regarded General Manager of a leading Australian retailer. You'll join a dynamic office environment that is always open to new ideas and initiatives. The team is incredibly supportive and offers fantastic staff benefits including discounts, onsite parking and a hybrid working model. This is a full-time, permanent role located in amazing offices in Melbourne’s Inner East.

As the Executive Assistant to the General Manager, you will provide executive support at the C-Suite level and be the primary point of contact for Senior Leaders, Chief’s and internal/external stakeholders. Your exceptional communication and stakeholder engagement skills along with your ability to work in a past-paced environment will be key to your success in this role.

Responsibilities include:

• Diary management; always ensuring the General Manager is prepared well in advance
• Communicate, coordinate and schedule meetings. Take meeting minutes and distribute action items
• Coordinate internal events including conferences, quarterly team events, and end of year events
• Produce correspondence on behalf of the General Manager
• Domestic and international travel
• Finance support; raising purchase orders, reconciling credit card expenses, and tracking expenditure
• Manage and complete administrative tasks, and proactively partner with team to ensure tasks are actioned within specified deadlines
• Support the Chief of the department when their EA is on leave
• Participates in the Culture Club committee and Office Space working group to contribute to a positive work environment.

Requirements include:

• Proven experience supporting at C-Suite level
• Work autonomously and confident in decision making
• Exceptional stakeholder management skills
• Proactive, with excellent problem solving skills
• Ability to juggle multiple tasks, meet strict deadlines and manage conflicting priorities
• Work to the highest level of discretion
• Excellent written and verbal skills

This opportunity won’t last! If this sounds like your next move, don’t delay in sending your resume and cover letter to McKinley Green