In this role you will provide administration support for managers and supervisors within the organisation. You will coordinate all incoming and outgoing communications for the business, receiving incoming telephone calls for the organisation, obtaining caller's name, and forwarding calls to the appropriate person or taking messages. You will also oversee email correspondence and assist in filing and documenting data. This role provides face to face interactions, greeting clients and visitors and directs them to the conference room or staff member's office. You will take additional administration duties, answering inquiries for the general public, scheduling appointments, receiving, or sending out messenger/courier items. The long-term position will offer Job progression prospects within the organisation for a motivated person.

Key Requirements :

Experience working within a similar environment

Knowledge of administrative and clerical procedures

Knowledge of customer service principles and practices

Good keyboard skills

Knowledge of computers and relevant software application

Ability to diversify between tasks and responsibilities

Excellent team player

Flexible with tasks and dedicated to the role overall

Responsible and mature minded

Good time management abilities

Job Responsibility :

Answer telephones, screen and direct calls

Take and relay messages

Provide information to callers

Greet persons entering organisation

Follow visitation procedures and processes for visitors

Direct persons to correct destination

Preparing letters and documents, receiving and sorting out e-mail and deliveries

Manage and co-ordinate supplier quotes and invoices

Deal with queries from the public, staff and customers

Ensure knowledge of staff movements in and out of organization

Monitor visitor access and maintains security awareness

Provide general administrative and clerical support

Prepare correspondence and documents

Receive and sort mail and deliveries

Staff mobilisation to sites

Monitor and maintain office equipment

Ensuring that common areas in office premises are equipped with required office supplies as appropriate.

Monitoring the use of equipment and supplies within the office.

Coordinating the maintenance and repair of office equipment.

Tidy and maintain the reception area and offices