Established over 50 years ago in Southport on the Gold Coast, ABKJ Lawyers has built a strong reputation in the community as being a reliable and experienced local law firm that is able to provide a broad range of legal services across southeast Queensland. We have the knowledge and expertise that comes with more than 50 years of practice. We are proud of our long and stable history and grateful for our steady base of long-standing clients and employees.

We are currently seeking an experienced practice manager to join our firm. The position is for a permanent full-time practice manager reporting to the firm’s Partners and working closely with the Assistant Practice Manager. The role could also be adapted for the right person on a part-time basis.

Remuneration for this position will be commensurate with your previous experience and how closely you align to the selection criteria. We anticipate remuneration to be in the range of $100,000 to $125,000 plus superannuation, commensurate with experience.

OUR IDEAL CANDIDATE

Our ideal candidate will be a dynamic team player with a strong work ethic who thrives under pressure. You will also meet the following selection criteria:

Essential Criteria - we would expect you to have:

Extensive experience in managing law firms and a detailed understanding of trust accounting regulations and financial management practices

A genuine interest in client care

Excellent oral and written communication skills

A professional manner with highly developed time management, interpersonal and organisational skills

Demonstrated ability to handle competing deadlines, strategising workflows and priorities to accommodate multiple demands

Demonstrated ability to handle human resource management

A commitment to being part of a close-knit and high performing team

Desirable Criteria - we would hope you have:

Experience with our practice management system, Affinity

Sound knowledge of Microsoft Office

Proficiency with social media platforms and information technology

Reporting to the Partners of the Firm, the duties and responsibilities of the practice manager will include (but are not limited to):

Financial management

Maintenance and recording of transactions in the trust account including daily receipting of trust deposits

Undertaking bank reconciliations

Processing of all cheques and receipts

Management of accounts payable and receivable

Preparation of annual budget, monthly journals and financial statements

Preparation and lodgement of BAS and IAS

Preparation and lodgement of superannuation

Maintenance of systems of accounting for all monies earned by the practice and expended by the practice, and allocations to Partners as appropriate

Preparation of meaningful and timely financial reports as required by the Partners

Preparation of statutory reports and accounts

Human Resource management

Onboarding and offboarding of staff including preparing new staff induction pack

Processing payroll and maintenance of all employee records

Provide assistance to the Partners regarding recruitment, induction, and training of staff

Determination of the work of these staff, including position definition, task types and task allocation in response to the needs of the practice

Development and review of systems of staff performance appraisal and training needs analysis

Provide assistance to the Partners regarding the review of the performance of staff

Development and maintenance of appropriate human resources systems, including practice policies and procedures

Maintain knowledge of and comply with any relevant industrial awards

Operations management

Plan and manage internal and external marketing and business development events

Design and develop marketing concepts and material, including management of social media and liaising with external website host

Liaise with external managed IT services provider

Develop strategies for change and growth

Preparation of budgets and annual plans to meet the objectives of the Partners and the practice with appropriate and relevant reporting as required

Development and maintenance of systems to manage and measure:

Staff performance

Fee recovery and debt management

Purchase and use of consumables

Advise on purchase and replacement of equipment including development and maintenance of equipment registers and applicable depreciation schedules

Schedule routine and non-routine maintenance of equipment

Advise on and arrange appropriate insurances, going to market where necessary

Maintain knowledge of and comply with relevant government legislation and regulations

Maintain knowledge of and comply with contractual obligations of the firm