We are a team of land surveying and planning consultants, known for our expertise in urban renewal projects and keen problem-solving abilities, with an unwavering commitment to outstanding customer service.

We’re on the lookout for a capable and proactive Administration All-Rounder to join our consulting team in a full-time, office-based role. This is a diverse and hands-on position that suits someone who thrives on structure, enjoys keeping things organised, and isn’t afraid to jump in and support wherever needed. The role spans Accounts Payable, Accounts Receivable, general administration, and business support to the Managing Director, playing a key part in keeping day-to-day operations running smoothly.

If you’re friendly, proactive, and someone who takes pride in getting the job done right, you’ll fit right in. This role is ideal for someone who enjoys variety, takes ownership of their work, and wants to be part of a supportive, down-to-earth team that values initiative, reliability, and a positive approach.

🧩 About the Role

In this role, you’ll be the go-to person for a wide range of admin and operational tasks. Your day-to-day will involve processing invoices and payments, reconciling accounts, supporting reporting activities, managing calendars and schedules, preparing documents, and helping coordinate internal events or team needs. You’ll also provide direct support to the Managing Director, ensuring nothing falls through the cracks. It’s a varied role with plenty of moving parts — perfect for someone who enjoys wearing multiple hats and keeping things running smoothly behind the scenes.

🔧 Key Responsibilities:

• End-to-end processing of Accounts Payable
• Managing Accounts Receivable including receipting payments and reconciliations
• Inbox Management - responding to client and supplier queries
• Providing support to the Managing Director (calendar management, meeting coordination, document prep, and project support)
• General office administration and support across the team
• Assisting with on-boarding paperwork, internal systems, and workflow tracking
• Supporting financial reporting and maintaining accurate records

✅ What We’re Looking For:

• A friendly, approachable, and get-things-done kind of person
• Solid administration experience, ideally in a consulting or professional services environment
• Confidence handling Accounts Payable and Receivable from start to finish
• Strong organisation and time management skills — you know how to keep things moving
• Comfortable supporting senior leadership with discretion and professionalism
• Tech-savvy with working knowledge of Microsoft Office and accounting systems (Xero experience a bonus)
• A self-starter who brings ideas to the table and looks for ways to improve workflow, processes & procedures
• Someone who’s happy to pitch in wherever needed and takes ownership of their work
• Must hold a Victorian Drivers Licence
• Someone local to Glen Iris that enjoys working at the office full-time.

🌱 Why Join Us?

• Be part of a friendly, supportive team that values collaboration, and getting the job done right!
• Make this role your own — bring your ideas, initiative, and show us what you’ve got!
• A workplace where initiative is encouraged and ideas are welcomed
• Your work will have a real, visible impact on the day-to-day running of the business
• Work side-by-side with the Managing Director, gaining valuable insight into how a consulting firm operates
• Enjoy a convenient Glen Iris location, close to public transport, great coffee, and local lunch spots

✉️ How to Apply!
If this sounds like the role for you, please submit your resume and a cover letter via Seek, addressed to the Operations Manager.

Please note this role is subject to eligibility criteria. You must be an Australian or New Zealand citizen or an Australian Permanent Resident.

Only eligible and suitable applicants will be considered.

(Please, no recruiters – we’ve got this.)