MAYDAY Recruitment is currently seeking an enthusiastic and detail-oriented Administrative Assistant to join a growing Executive Search firm in Sydney CBD. This is a varied and rewarding role that combines administrative support, research tasks, and some client and candidate liaison responsibilities. If you’re looking to gain experience in executive search, recruitment, or business operations, this is an exciting opportunity for you!
What's in it for you?

• Part-time permanent position in beautiful offices in Sydney CBD
• This role is three days per week and based in the office
• Office hours: 8.30am - 5.30pm
• Working with a supportive and friendly team in a fantastic office environment
• This is a role you can really make your own!

As an Administrative Assistant, you will be responsible for:

• Providing administrative support for executive and board search assignments
• Entering and maintaining assignment, client, and candidate details in our systems and databases
• Assisting with quality assurance processes for assignments, including audits
• Drafting documentation such as pitch books, proposals, position profiles, longlist reports, shortlist letters, candidate reports, and reference checks
• Acting as a concierge for unsolicited candidate enquiries
• General office upkeep, including tidying the boardroom and meeting rooms
• Supporting the guest relations experience for candidates and clients in the office, including reception duties
• Handling ad hoc tasks as directed by the Managing Partner and Executive Assistant

The ideal candidate:

• Degree qualification (or studying towards a degree) is desirable (e.g., HR, communications, business, etc.)
• Strong listening, interpretation, interaction, and questioning skills
• Excellent written and verbal communication skills
• Familiarity with Office 365, including Word, Excel, and Outlook
• Service-oriented with a commitment to excellence
• Well-organised and able to manage multiple tasks efficiently
• Enthusiastic and detail-minded

If this sounds like the next exciting step in your career, apply now!