Experience Required: At least 2 years of experience or more desired

Skills: The ideal candidate will possess strong management skills, understanding and experience of major productions within the motion picture industry, and be able to maintain rigorous administrative operations in a team based, project environment.

Key Responsibilities:

• Manage, organise and oversee a system database for administrative client information and records of the business’s financial activities
• Plan, Control and Manage administrative paperwork including but not limited to ID checks and insurance policy, organise logistics such as freight and customs, and track important dates and deadlines
• Provide day-to-day support to the Business Director including but not limited to advising on optimum office standards, assist with priority settings and liaise with accounts team to ensure financial accuracy and transparency
• Coordinate and engage in staff hiring, onboarding, supervision, and payroll processes in alignment with government legislation and other relevant personnel matters
• Ensure the maintenance of a clean, safe and functional working environment by organising office supplies and resources in compliance with government regulations
• Review and ensure compliance with any other relevant health and safety rules
• Submit quotations and invoices to clients and provide accurate information and effective assistance to the film industry professionals
• Coordinating the assignment of rental equipment, overseeing the management of the shop facility, and supervising the rental prep technicians to ensure high-precision care and operation of all high-end cinema gear
• Liaise with stakeholders, professional and technical subcontractors and business partners to ensure the smooth functioning of projects and equipment maintenance

This is a key role that requires strong organizational and leadership abilities. If you're proactive, detail-oriented, and are passionate and experienced in the cinema industry, we'd love to have you on board.