Office Manager

The firm
Madison Partners is a professional services firm providing business services, tax advisory and compliance along with finance and wealth management offerings through associated entities to specialised clientele ranging from high net-worth individuals to large SMEs working across a broad spectrum of industries.

The role

Madison Partners is looking for an Office Administrator.

Reporting to the firm’s Principals/Partners, this role comprises three broad elements:

• managing the reception and general office areas
• assistance with maintaining the firm’s information systems and databases and those of relevant statutory authorities
• preparation of letters and documents based on standardized templates.

Scope exists to broaden the role which may involving assisting with ATO, ABR and ASIC responsibilities and bookkeeping tasks.

Basis
The role is a permanent full-time position being 37.5 hours per week commanding a remuneration package of between $55,000 to $90,000 depending upon the skills and experience of applicant.

Our office is in East Richmond, close to public transport with free street parking.

Opportunity

For the suitable applicant, this position represents an exciting prospect to join a lean specialised professional services firm led by ex-big 4 partners with tangible career development opportunities.

Prerequisites

Applicants with relevant previous office administration and clerical experience in a professional environment preferred. Role will suit a candidate having strong communication and interpersonal skills, working knowledge of Microsoft office products and ability to learn software applications.

Closure

If you are interested in working in a friendly cohesive professional environment, please email your resume with a short covering letter to [email protected] or call Mark on 03 9257 8100

Role

Office Administrator

Reporting to the Principals/Partners

Objective

The primary objective of the position is to provide operational support to the firm to facilitate the firm providing professional services to its clients

Key measures of assessing your performance may relate to the professional, effective and efficient management of telephony and mail communications, maintenance of the firm’s information systems and diligence in preparing or facilitating execution of client documents.

Duties

Reception and Office Environment

• Managing incoming communications (telephony/mail) and telephony system in accordance with firm processes and systems
• Ensuring adequate staff amenities and office consumable levels are maintained
• Supporting external cleaners by ensuring the reception area and board/meeting rooms are neat, tidy and presentable

Information Technology Platforms

• Maintenance of the firm’s information systems particularly Xero XPM client and contact data ensuring consistency with Xero Central/Blue, Fee Synergy and FYI docs
• Maintenance of client information on ABR and ATO portal, ASIC and other relevant statutory authorities
• Scanning/uploading of key documents into the firm’s information technology systems and creation and maintenance of applicable hard copy files

Correspondence

• Assistance with compilation of deliverables for issuing to clients including for electronic signature via Fusesign & Xerosign.
• Preparation of documents from IT platforms and precedents for review, issue and lodgement as applicable (e.g. BGL and ASIC)

Other

• Assistance with incorporations and trust establishments using firm platforms and subscriptions
• Other duties as required consistent with the above