About the role

We’re seeking natural organisers who thrive in a fast-paced environment and love multitasking! As the Administration Lead at Bluecoast, you will play a key role in providing essential administrative support to our local and interstate team. This pivotal role covers a broad range of responsibilities, including bid preparation and coordination, financial oversight, maintaining business systems, and offering team support such as travel arrangements, subcontractor management, and logistical assistance. Additionally, you will handle meeting and event planning, HR administration, and reporting.

Working closely with our two directors and team leaders, you will be a central point of communication, ensuring deadlines are met, calendars are well-managed, and daily administrative tasks run smoothly. Your expertise in business systems (Mondays.com, Microsoft Word, Excel, Outlook, and Teams), along with your strong organisational and communication skills, will be key to keeping operations efficient.

This role includes overseeing a part-time bookkeeper, with the potential to expand the administrative team in the future by bringing in an administration assistant, who would report to you.

About you

You will be able to showcase your attention to detail, ability to meet deadlines, and capacity to provide support in a fast-paced and varied work environment. Strong financial management, people coordination, and organisational skills are essential and preferably you will have prior experience in a similar administrative role. You are familiar with modern business management systems such as Monday.com and proficient in Microsoft Word, Excel, Outlook, and Teams. Excellent communication skills and a collaborative approach will be valuable assets in working effectively with both team members and external stakeholders.

You will bring

• Experience in administration including proficiency in the use of Microsoft Word, Excel, Outlook, and Teams and business management systems such as Monday.com.
• Knowledge of financial and human resource management procedures, policies and practices, and contract administration.
• Excellent written and verbal communication skills, ensuring clear and professional correspondence.

About us

Bluecoast was born from the love of the coast by our passionate directors and since built a proud track record in delivering remarkable projects with meaningful outcomes. With a growing specialist team of nine staff and network of industry-leading experts we provide a diverse and empowering workplace where you will be working alongside some of the best in our field. Our projects range from supporting renewable energy projects in remote Pacific island’s by collecting oceanographic data, to strengthening the resilience of coastal communities to designing innovative coastal structures that provide form and function. We empower our engineers and scientists to think outside the square and dare to be different. To read more about Bluecoast’s approach, team or past and present projects check out our website www.bluecoastconsulting.com.au.

Why Bluecoast?

At Bluecoast you will have the opportunity to work in a rewarding environment with a specialist team who value your support.

You will have the opportunity to:

• earn an attractive salary package
• work flexibly in a company that values healthy living and families
• purchase additional annual leave + salary packaging.

Let's build a future where coasts are resilient, and the ocean is our ally!