About the Organisation

Aurukun Shire Council plays a crucial role in leading the community and addressing the needs of its residents. The Council works closely with various stakeholders, including government agencies, non-governmental organisations,
and local businesses, to improve service delivery and create opportunities for the community it serves.
Key focus areas for the Aurukun Shire Council include community safety, governance, economic development, and preservation of cultural identity, environmental management, postal services, aged care and child care provision.
Initiatives are developed and implemented in consultation with community members, ensuring their active participation and ownership. The Council strives to empower community members, promote self-determination, and build a sustainable and prosperous future for Aurukun.

About the Role

This role is residential and based in Aurukun.

Reporting to the Chief Executive Officer, the Executive Assistant facilitates the effective operation of the Office of the Chief Executive Officer by providing effective, efficient administrative and time-management support to the Chief Executive Officer, Mayor and Councillors.

Key Accountabilities

• To provide executive level administration, secretarial and project support to the Chief Executive Officer, Mayor and Councillors whilst upholding an extreme level of confidentiality during day to day management.
• To oversee and manage, in a politically sensitive environment, specific projects as identified by the Chief Executive Officer.
• Communicate effectively at all levels within the Council, wider Local Government, State and Federal agencies and the general public.
• Assist in administration planning and logistics for events and conferences as directed by the Chief Executive Officer.
• Provide a high standard of administrative and project support to the Chief Executive Officer including meeting arrangements, catering, minutes and agenda preparation including compilation of meeting reports provided by executive and officers etc.
• Administer the Chief Executive Officer’s, Mayor’s and Councillor’s schedules, including the arrangement of meeting with various individuals and groups.
• Receive all customer enquiries directed to the Chief Executive Officer and initiate appropriate follow up action for each.
• Administer and maintain Minute Books from statutory Council Meetings.
• Having a detailed understanding of appropriate Council and organisation policy and procedures to ensure that timely and accurate responses are provided.
• Administer the Register of Statements of Interests and Delegation Register from the Aurukun Shire Council to the Chief Executive and Chief Executive Officer to Executives and Others.
• Prepare correspondence, reports and other documents and arrange appropriate distribution of relevant materials for the Chief Executive Officer and Mayor, including the undertaking of research as necessary.
• Drafting responses to correspondence and Council resolutions.
• Organise travel and accommodation for the Chief Executive Officer, Mayor and Councillors.

Selection Criteria

• Previous experience as a Personal Secretary/Executive Assistant.
• Working knowledge of local government administration.
• Previous experience working and living in remote Indigenous communities.
• Knowledge of agenda and minutes management.
• Ability to summarise information concisely and accurately from written and verbal sources.
• Ability to maintain confidentiality and work with information of a sensitive nature.
• Well-developed written and oral communication skills required for liaising with the Chief Executive Officer, Councillors, Council staff and members of the public.
• Above average computer skills and be highly proficient in the use of Microsoft Office applications.
• Excellent communication, organisational and time management skills.
• Provide a positive, proactive and motivated attitude with attention to detail while exercising a high degree of judgement and initiative
• Understanding of legislation, or ability to acquire legislative knowledge of Aurukun Shire Council Local Laws.

Benefits

Joining ASC means becoming part of an organisation with strong cultural values with a focus on providing exceptional services to, and for, the community. You will be offered;

• A salary of up to $90,000 depending on qualifications and experience, plus superannuation and locality allowance
• Subsidised accommodation provided
• 5 weeks annual leave and 8 days of Isolation leave per year in accordance with council policy
• 2 return flights per year to Cairns from Aurukun in accordance with council policy
• Relocation expenses of up to $4000.00 in accordance with council policy

How to apply

Applications which include a Cover Letter addressing the selection criteria and Resume can be sent to;

Fran O'Dwyer

HR Manager

Aurukun Shire Council

E: [email protected]

For a confidential discussion of the role requirements please call on 0418 387 516

Applications close 4pm Friday 11th April 2025

Only applicants with the right to work in Australia will be considered for this role.

This role may be filled prior to the nominated closing date.