Personal Assistant

• Excellent salary – up to $100K Plus Super (based on experience)
• Full Time, Permanent Role (Work Hours - 7:30 AM to 3:30 PM )
• Work local in the beautiful Yarra Valley
• Future hybrid working arrangements
• Newly created role

On The Ball Personnel, is thrilled to provide an excellent opportunity, to join a family-owned and award winning, electrical contracting and integration company, specialising in stunning home automation, custom integration, and audio-visual services. They take great pride in valuing their clients and believe in walking with them through the entire process, from the initial consultation to the final installation, right through the handover process – they have been doing this for more than 20 years now! A full amazing Customer Experience right there! They offer a wide Range of services – from programming, consulting, design, and installation, to end users, architects, building designers, interior designers, builders, electricians, and other construction professionals

They seek an experienced Personal Assistant, to join the team. You will be reporting to the Director and your proven experience in a similar role prior and in a fast-paced, high-performance environment, is essential and will be highly regarded.

Your responsibilities in this role will include –

• Complete Admin Support to the Director, which includes - Director’s emails, calendar, and appointments, travel arrangements, Prepare reports, presentations, Screen and direct calls, messages, and inquiries, and others
• Provide Daily Business Support - Assist in project coordination and follow-ups, liaise with clients, suppliers, and internal teams, Conduct research and compile information Monitor deadlines, draft correspondence
• Personal Assistance - Manage personal errands such as bill payments and reservations, assist in event planning and social engagements
• HR & Apprentice Management - Assist with apprentice onboarding and documentation, HR-related administrative tasks, maintaining compliance and industry certification documentation
• Marketing & Communications Support – As and when required only. Mainly, Liaise with outsourced SEO professionals
• Light Finance & Bookkeeping - Assist with expense tracking and payroll coordination and liaise with remote bookkeepers
• Other Ad hoc duties

Skills & Key Requirements -

• Minimum 3–5 years in a high-level Personal Assistant (PA) or Executive Assistant (EA) role, supporting senior executives, business owners, or high-profile individuals. Proven Experience with project management tools (Trello is a plus)
• Excellent presentation required
• Xero (for light bookkeeping and expense tracking)
• Canva (for basic marketing assistance), Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Microsoft Business 365 (Teams, OneNote, Bookings, Forms)
• Preferred but Not Essential: D-Tools (or similar quoting software), Visio & BluBeam Revu (or equivalent drafting software), Project and Customer Relations Management Software (such as Zoho or equivalent)
• Proven ability to manage complex schedules, travel arrangements, correspondence
• Experience managing confidential business and personal matters
• Tech savvy background

This is a full-time role that has an immediate start and offers an excellent salary package based on previous experience. If you think this is a role for you, apply now through SEEK or feel free to call us on 04 19307162, if you need any more details. We would love to hear from you.