Our client, a reputable law firm based in Pyrmont, is seeking a motivated Executive Assistant to support their growing team.

Working with an experienced Founder and CEO, no two days will be the same. This is an opportunity for an experienced Executive Assistant to play a key role in supporting the CEO and providing general office management support to the wider team.

This dynamic and fast-paced role requires a proactive and highly organised professional with exceptional multitasking, communication, and time-management skills. The ideal candidate will excel at managing competing priorities, adapting to changing demands, and providing high-level support with efficiency and discretion

Key Responsibilities:

• Manage the schedule of the CEO, ensure excellent preparation, seamless flow and ample time for meetings and follow up
• Ensure all requests from the CEO are prioritised and actioned
• Manage incoming communications including handling client and staff enquiries or escalating issues as required
• Manage domestic and international travel arrangements for the CEO and staff
• Taking minutes of internal and external meetings
• Project management of key initiatives on behalf of the CEO, collaborating on initiatives from planning through to completion, reporting regularly to the CEO and ensuring they are delivered on time and to budget
• Manage relationships with external agencies and vendors, where required
• Assist with managing confidential and sensitive information with discretion.
• HR administration including employee onboarding and offboarding

Skills and experience

• Recent experience in either Executive Support or Business Administration
• Excellent communication skills, strong self-awareness, takes accountability, remains calm under pressure, and has high standards and integrity.
• Preference of working in small dynamic teams over working in large corporations

Benefits

• Hybrid Working arrangements
• Additional Birthday Leave and 2 days of volunteer leave
• Additional week of bonus leave after 12 months of employment

If you’re passionate about making an impact in a purpose-driven business, do not hesitate to apply. For further information, please email [email protected]