Heart and Beyond is a Cardiology Specialist Centre looking at expansion into other specialities too. We focus on delivering care beyond the call of duty. We are all about sharing and caring. The main objective of the role is to provide secretarial support to the Cardiologist at the Centre. We are seeking a Medical Secretary for 2 days per week (Wednesdays and Thursdays (Part time) who is passionate about working in a Cardiology practice, experienced with Genie software. Free Parking is available on site and the salary is negotiable depending upon previous skills and knowledge.

Qualifications & experience

• Secretarial experience in a Specialist Medical Practice setting, preferably in the field of cardiology, and be flexible with working hours.
• Experience in using the Genie system, good working knowledge of Word, Excel, and accounting systems is required
• Excellent communication and interpersonal skills.
• Professional, warm, compassionate and caring attitude towards patients. Be proactive and take initiative to complete the tasks
• Excellent organisational and time management skills
• Excellent people skills to relate well to patients, staff and health care professionals.
• Ability to work as part of the team very important
• A current first aid certificate would be desirable

Tasks & responsibilities

• Create a warm and welcoming environment to each patient
• Efficient management of all patient data, appointments, procedures, clinical files, correspondence and accounts
• Scheduling and effective management of patient bookings in Genie software (new, follow up, recall and confirmation)
• Co-ordination of theatre lists. Management of patient invoicing and receipting of consultations, sorting Medicare rejections ad receipting
• Completion of end of day reconciliations (eftpos, credit card and cash).
• Updating and finalising the edited correspondence (reports and letters) by the specialist doctors to general practitioners and others. Ensuring the premises are clean and presentable
• Other tasks as assigned including stock checking, Holter and ABP placements