• School of Biomedical Sciences
• Full-time (100%), permanent position
• Base salary will be in the range $80,523 - $89,505 + 17% Superannuation (HEW Level 5)
• Based at our St Lucia campus

About This Opportunity

We are looking for a motivated and proactive Student and Academic Administration Officer to join the School of Biomedical Sciences. In this dynamic role, you will provide exceptional customer service and offer accurate, helpful advice to students, academics, and professional staff. The ideal candidate will bring strong administrative experience, particularly with Excel spreadsheets, and thrive in a fast-paced environment. Attention to detail and the ability to build effective working relationships are key to success in this position. As part of a close-knit team of 7, you will support 30 courses each semester with thousands of students, contributing to the smooth operation of the School within a busy university setting.

Key Responsibilities:

• Provide timely and accurate information to students, staff, and stakeholders, ensuring compliance with university policies, guidelines, and relevant legislation. Maintain strong relationships with colleagues to streamline processes and effectively troubleshoot issues.
  
• Support large-scale administrative needs for 30 courses with thousands of students. Undertake key tasks to deadlines such as updating course profiles, delivering School-based exams, assessing requests to defer or extend assessment dates, finalising assessment marks, processing grade amendments, and course enrolment procedures.
  
• Use advanced Excel skills to prepare, analyse, and interpret reports, including using and updating formulas. Participate in event management for University engagement activities, prepare secretarial support for meetings, and implement strategies to improve workflow efficiency.

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
• 17% superannuation contributions
• 17.5% annual leave loading
• Health and wellness discounts - fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• UQ Study for Staff
• On campus childcare options
• Affordable parking (from just $6.15 a day)
• Salary packaging options

About You

• A strong understanding of administrative processes or the ability to quickly gain knowledge.
• Excellent organisational skills with the ability to prioritise tasks and meet deadlines.
• High attention to detail and accuracy in written work.
• Strong written, oral, and interpersonal communication skills, with the ability to work collaboratively within a team.
• A commitment to providing customer service and empathy for students from diverse backgrounds.
• Experience in a tertiary education institution or similar organisation is preferred.

The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia. You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions?

For more information about this opportunity, please contact Anita Kelly. For application inquiries, please reach out to the Talent Acquisition team at [email protected], stating the job reference number (below) in the subject line.

Want to Apply?

All applicants must upload the following documents in order for your application to be considered:

• Cover letter summarising how your background aligns to the 'About You' section
• Resume

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don't meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

We know one of our strengths as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. Reach out to [email protected] for accessibility support or adjustments.

Applications close Sunday 23rd March 2025 at 11.00pm AEST (R-49079). Please note that interviews have been tentatively scheduled for the week commencing Monday Monday 24th March 2025.