Shellcove landscaping and maintenance is an experienced provider of landscaping and commercial garden maintenance in the Illawarra, South coast and surrounds. We have built our reputation on integrity, quality and reliability. We are looking for a highly organised individual to join our team to manage the below responsibilities.

Responsibilities
⁃ Managing phonecalls, voicemails and enquiries.
⁃ Setting up, managing and sending quotes as required.
⁃ Managing all work orders and purchase orders received, including adding data to spreadsheets and creating, invoicing and completing jobs.
⁃ Managing subcontractors from quotes to Purchase orders and scheduling alongside management team.
⁃ Obtaining quotes for tenders, large scale projects. This would also include setting up tenders, writing the proposal and sending to client.
⁃ Ordering materials for jobs as required.
⁃ Managing inductions, qualifications, and checks of all employees. This also includes onboarding new employees and the exit interview process.
⁃ Reporting to the operations manager, the successful applicant would assist with tasks that come up including commercial contract reviews, tender proposals, employee contracts, employee and management meetings etc.
⁃ managing office supplies.
⁃ Tracking machinery repairs and ensure things are getting fixed.
⁃ Tracking all assets (vehicles, machinery).
⁃ Managing receipts for accounting.

This role is full time 25 hours per week / 5 hours per day. Office based only with hours from 9:30am to 2:30 daily with the opportunity for more hours in the future.
There is a 3-month probation period.

This role requires a highly organised individual who can prioritise tasks and work autonomously with direction. We would require at least 3-5 years' experience in an admin role of the same level.
Training will be provided on our systems and procedures.

Experience - Required
⁃ 3-5 years admin experience.
⁃ Competent in Microsoft office.

Preferred
⁃ Trade experience - either on the tools or in an administration role.
⁃ Basic accounting knowledge.

If you feel that you are able to handle these responsibilities, please apply.