About Early Learning Victoria

The Victorian Government is establishing 50 government-owned and operated early learning centres by 2032 as part of the Best Start, Best Life reforms. The centres will offer childcare, Three and Four-Year-Old Kindergarten and Pre-Prep. The centres will provide high-quality, accessible and inclusive early childhood education and care that is child centred, focused on learning through play and in nature, with strong connections to local communities.
Early Learning Victoria's central office is in the Victorian Department of Education. The central team is leading the roll-out of the 50 centres and will support and oversee centre operations once they open.
Staff in the Early Learning Victoria centres will be part of a new Victorian government-employed early childhood workforce. We are committed to creating a supportive and enriching work environment for our employees, offering a range of benefits and opportunities for professional growth and development.

Early Learning Victoria is committed to Child Safety and the safeguarding of children from harm.

Location Profile

Salary band - $53,865 - $65,916

Centre Administrator - Early Learning Victoria Wimbi (Moomba Park)

Early Learning Victoria is establishing a new government-owned early learning and childcare centre at Moomba Park Primary School in Fawkner. Opened in 2025, this 130-place centre offers childcare, and Three and Four-Year-Old Kindergarten, eventually transitioning to include Pre-Prep. The centre is also co-located with maternal and child health services and other family services.

Role Purpose

The Centre Administrator will provide administrative support for all aspects of operation of the Early Learning Victoria centre. You will be integral to managing the centre's systems related to payroll, enrolments, attendance, and Child Care Subsidy. You will also be a key point of contact for families, greeting visitors to the centre and providing information and answering queries by phone, email and in person.

Key responsibilities

· Work with Early Learning Victoria central office to prepare the centre for opening in 2025.

· Provide information and support to families regarding enrolment, orientation and general operations of the centre.

· Build and maintain strong relationships with families, colleagues, suppliers and Early Learning central team.

· Data entry into the Child Care Management System, payroll systems and reporting.

· Process payments.

· Answer and direct telephone calls, ensuring prompt and professional responses to all inquiries.

· Monitor centre security, including at entrances and exits.

· Perform various administrative tasks as required, including communications, team planning, and accepting deliveries.

· Operate in accordance with regulations and Early Learning Victoria policies and procedures.

Capabilities

Administration - Performs day-to-day administrative tasks including enrolment processing and support, Child Care Subsidy management, payment processing, staff onboarding, rostering and payroll, record keeping, inventory, maintenance, orders, and deliveries. Confidence in using administrative software and systems.

Compliance and Child Safety - Operates according to the requirements of the Education and Care Services National Law and Regulations, National Quality Standards (NQS), Child Protection and Child Safe Standards, approved Frameworks, and Early Learning Victoria policies and procedures. Ensures adherence to relevant financial and compliance frameworks and policies to maintain high standards of financial integrity and operational compliance.

Communication - Key point of contact for families, providing information and answering queries by phone, email and in person. Assisting with communication tasks such as distributing information to staff, families and stakeholders.

Personal Attributes - Demonstrates the Victorian Public Sector Values of responsiveness, integrity, impartiality, accountability, respect, leadership and human rights.

Organisational Skills - Excellent time management and ability to prioritise tasks effectively. Uses problem solving skills to complete administrative tasks, maintain accurate records, and ensure the service operates efficiently. Strong problem-solving abilities to identify challenges and implement effective solutions.

Financial Management Skills - Demonstrates financial acumen and a strong commitment to following policies, procedures, and financial compliance. Assists in managing financial operations, ensures accurate and timely financial reporting, stringent compliance with all regulatory requirements, and follows best practices.

Selection Criteria

Criteria 1: Demonstrates the skills and experience to fulfill the Role Requirements of Administration, Compliance and Child Safety and Communication.

Criteria 2: `Personal Attributes - please see the Capabilities section above for more detail.

Criteria 3: `Organisational Skills - please see the Capabilities section above for more detail.

Criteria 4: 'Financial Management Skills' - please see the capabilities section above for more detail

Conditions of Employment

Please note, applications will only be reviewed after the job ad close date. We will not be contacting applicants before this time.

For more information about the role and Early Learning Victoria please email any queries to [email protected]

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page.

Applicants requiring adjustments can contact the nominated contact person.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on Monday 17 March 2025

Who May Apply

Experience required will include

· Previous experience working in an administration, with exposure to the early childhood sector preferred.

· Experience in financial reporting and following organisational policies and procedures.

· Confidence in using administrative software and systems, including excellent knowledge of Microsoft Word, Excel, and Outlook.

· Effective communication and relationship-building skills with staff, families and communities.

· Advanced organisational skills, including time management, multitasking, and prioritising tasks effectively to meet deadlines and support centre operations.

Specific skills/qualifications required

• Qualification in business administration or related field highly regarded.
• Cert III or Diploma in Early Childhood Education and Care or higher will be highly regarded
• Valid 'employee' Working with Children Check
• Willingness to consent to a Police Check (to be arranged by Early Learning Victoria)
• Protecting Children- Mandatory Reporting online learning