Project Administrator at PPC Project Planning & Controls Solutions Pty Ltd

About Us: PPC Solutions Pty Ltd is a specialized project planning consultancy, dedicated to delivering high-quality, data-driven project planning, scheduling, and controls solutions. We support a diverse range of projects, providing expert planning, reporting, and earned value management to ensure successful outcomes from concept to completion.

Based in Brisbane, we are a small, highly skilled team that thrives on collaboration, innovation, and problem-solving in a dynamic work environment.

The Role: As our company continues to grow, we’re looking for a proactive and detail-oriented Project Administrator to join our team.

In this role, you’ll play a key part in coordinating project activities, supporting stakeholders, and ensuring efficient project execution. If you have a strong analytical mindset, great communication skills, and a passion for project management, this is a fantastic opportunity to be part of a leading project planning consultancy.

Key Responsibilities:

• Planning, tracking progress, and ensuring smooth execution within allocated time, budget, and resources.
• Establish effective communication with internal teams, clients, and external stakeholders to ensure proper project progress in accordance with the established schedule.
• Analyse project datato identify risks, inefficiencies, and improvement areas, suppor strategic decision-making.
• Maintain accurate project records and prepare periodical reports on project status to facilitate decision-making processes and assess progress.
• Maintain accurate project documents, reports, and records and ensure strict compliance with standards and legal guidelines in all project documents and records.
• Review documents and project progress reports to resolve issues related to project scheduling and progress.
• Oversee team performance and other stakeholders, implement corrective actions when necessary, provide timely reports on schedule and cost changes, and and support project teams in mitigating risks and optimizing performance.
• Resolve issues and respond to clients and stakeholders inquiries

The requirements

• Minimum 2 years of experience in project administration, coordination, or a similar role.
• Proficiency in Primavera P6 and Microsoft Project and Jira for project scheduling and tracking.
• Strong organizational and multitasking skills, with a high level of attention to detail.
• Excellent written and verbal communication skills to interact with various stakeholders.
• Ability to analyze project data, identify risks, and support strategic decision-making.
• Familiarity with project management methodologies (e.g., PMBOK, Agile, or PRINCE2) is advantageous.
• Experience working in construction, infrastructure, or renewable energy industries is preferred.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)

Why Join Us?

• Opportunity to work on high-impact projects across multiple industries.
• Be part of a dynamic, collaborative, and innovative project management team.
• Career growth and development opportunities in project planning and controls.
• Competitive salary and benefits package, including superannuation and professional development support.