About the Company

Arkadia Talent is searching for a highly motivated, organised, and detail-oriented Personal Assistant to support senior executives at one of Sydney’s premier insurance firms. This role is perfect for a proactive professional who thrives in a fast-paced environment, excels in multitasking, and enjoys being the driving force behind seamless executive operations.

As the right-hand support to senior leadership, you will play a crucial role in managing high-level administrative tasks, coordinating complex schedules, and ensuring business operations run smoothly. If you have a keen eye for detail, outstanding communication skills, and the ability to anticipate needs before they arise, we’d love to hear from you!

About the Role

As a Personal Assistant, you will play a pivotal role in managing daily operations, coordinating schedules, and facilitating high-level business initiatives. You will be the right-hand person to three executives, enabling them to focus on strategic growth and business building while you handle essential administrative and operational tasks. If you thrive in a fast-moving environment requiring sharp thinking and pro-active support, this will be an exciting opportunity.

Your key responsibilities will include:

• Diary & Meeting Management – Organising complex schedules, coordinating meetings across time zones, and managing logistics.
• Document & Presentation Preparation – Creating high-quality reports, presentations, and documents for key stakeholders.
• Travel Coordination – Arranging domestic and international travel, including visa applications and itineraries.
• Expense Management – Processing and reconciling expense reimbursements in a timely manner.
• Event Coordination – Planning meetings, conferences, and team events, including catering and logistics.
• Stakeholder Engagement – Acting as a key point of contact, fostering strong relationships with internal and external stakeholders.
• Ad-hoc Support – Assisting with various administrative tasks and collaborating on team-building initiatives.

About You

To thrive in this role, you’ll be a proactive and highly organised professional with a keen eye for detail. You’ll have a natural ability to anticipate needs, prioritise tasks, and manage multiple deadlines in a fast-paced environment.

Essential Skills & Experience:

• Minimum 3 years’ experience in a personal assistant role.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and the ability to create professional documents, reports, and presentations.
• Ability to build and maintain strong relationships with stakeholders.
• A positive, can-do attitude with a proactive approach to problem-solving.
• Highly organised, detail-oriented, and proactive with a problem-solving mindset.
• Strong communication and interpersonal skills to liaise with C-suite executives, industry leaders and entrepreneurs.
• Comfortable working in a fast-paced and sometimes ambiguous environment.

Key Benefits

• Work alongside senior executives in a dynamic and influential role.
• Opportunity to be part of an innovative and growing organisation.
• Exposure to a global network of industry leaders.
• A supportive team environment.
• Competitive salary package with bonus.

If you are a motivated and tech-savvy Personal Assistant looking to take the next step in your career, we would love to hear from you!