Personal Assistant to A/Professor Ramesh Balasubramaniam OAM & Perth Oral Medicine and Dental Sleep Centre

Opportunity to Support Dynamic Directors and Drive Business Success

Are you a proactive and highly organized professional seeking a challenging and rewarding career? Join us as a Personal Assistant, supporting A/Professor Ramesh Balasubramaniam OAM and the leadership team at Perth Oral Medicine and Dental Sleep Centre. This full-time role offers variety, growth, and the opportunity to make a significant impact by ensuring the seamless operation of our business.

Why Join Our Team?

• Professional Growth: Gain invaluable experience supporting visionary directors in a dynamic healthcare environment.
• Diverse Responsibilities: Enjoy a mix of personal assistance and business support tasks that ensure no two days are alike.
• Career Development: Expand your skill set and grow within a collaborative and supportive team.
• Flexibility and Mobility: Work across multiple locations, adding variety and engagement to your role.

Key Responsibilities

Personal Assistant Duties

• Manage communications: direct phone calls, handle correspondence, and record messages.
• Coordinate the director’s calendar, schedule appointments, and manage travel arrangements.
• Prepare for meetings: create agendas, compile briefing materials, and draft reports.
• Conduct research, draft scientific manuscripts, and construct PowerPoint presentations.
• Manage the director’s professional brand, including LinkedIn and Facebook accounts.
• Organize the UWA Doctor of Clinical Dentistry training program, including timetabling, coordinating lecturers, and managing assessments.
• Perform personal errands, such as picking up supplies and equipment.

Business Support Duties

• Oversee staff schedules, recruitment, onboarding, and leave arrangements.
• Maintain and improve organizational documents, policies, and processes.
• Coordinate events, training sessions, and CPD activities such as “Hot Topics in Oral Medicine.”
• Manage the practice website, newsletters, and marketing initiatives.
• Assist with database maintenance, practice software updates, and reporting key metrics.
• Liaise with team members to ensure compliance with monthly maintenance and policies.

What We’re Looking For

• Discretion & Professionalism: Handle sensitive information with confidentiality and tact.
• Organizational Excellence: Manage multiple priorities with exceptional attention to detail.
• Adaptability & Initiative: Thrive in a dynamic environment and solve problems proactively.
• Technical Proficiency: Advanced skills in Microsoft Office Suite, Zoom, and social media platforms.
• Driver’s License & Vehicle: Essential for travel between locations as required, running eruns and possible airport drop off/ pick up.

While prior experience is an advantage, a positive attitude and willingness to learn are paramount.