The Company

About Us:
Tru-Flo Pumping Systems is a leading provider of mine dewatering solutions, specialising in high-quality and innovative pumping systems for the mining and industrial sectors. With a strong commitment to excellence, customer satisfaction, and continuous improvement, we take pride in delivering reliable solutions that keep operations running smoothly. Our team fosters a collaborative and supportive environment where every team member contributes to our success.

Job Summary:
We are seeking a detail-oriented and highly organised Accounts Receivable Specialist to manage and oversee the company’s accounts receivable functions. The successful candidate will be responsible for ensuring timely invoicing, payment collection, and maintaining accurate financial records. This position requires effective communication with clients, strong attention to detail, and a proactive approach to resolving payment issues.

Key Responsibilities:

• Invoice Generation: Prepare and send accurate invoices to clients based on contracts, sales orders, or services rendered.
• Payment Processing: Monitor and process incoming payments, including cash, credit cards, and electronic transfers.
• Account Reconciliation: Regularly reconcile accounts receivable ledgers and bank accounts to ensure all payments and balances are correctly reflected.
• Customer Communication: Communicate with clients to follow up on overdue invoices and resolve any billing discrepancies or disputes.
• Record Keeping: Maintain accurate records of all transactions, including payment receipts and accounts status.
• Reporting: Prepare and submit weekly or monthly accounts receivable reports for management, outlining outstanding balances, payment trends, and aging reports.
• Cash Application: Apply incoming payments to customer accounts and resolve discrepancies in payment allocation.
• Credit Management: Assist in credit evaluation of new customers and ongoing management of existing customer accounts.
• Collections: Assist in collections efforts for overdue accounts, escalating unresolved issues to the Finance Manager when necessary.
• Compliance: Ensure all processes are in line with accounting policies and procedures.
• General Administration: Assist in answering phones and performing general administrative duties as required.

Qualifications:

• Strong understanding of accounts receivable processes and accounting principles.
• Excellent communication skills, both written and verbal.
• Strong attention to detail and organizational skills.
• Ability to work independently and as part of a team.
• Problem-solving skills to resolve payment and billing issues.

• Experience: 1-3 years of experience in accounts receivable or accounting, ideally in a corporate setting.
• Skills:
• Other Requirements: Ability to handle confidential information responsibly.