About Us:

We are an independent commercial property company with a sizeable and diverse national property portfolio spanning retail, office, industrial, and commercial sectors. Based in Port Melbourne, we specialize in property management, leasing, acquisitions, development, and financial oversight, ensuring strong asset performance and value growth for our clients.

About the Role:

Reporting to the Head of Property, the Finance and Leasing Administrator will play a crucial role in supporting the financial and leasing operations of the company. You will work closely with the Senior Financial Accountant and National Property Manager, ensuring smooth financial transactions, accurate reporting, and efficient lease management across a large, multi-entity property portfolio. This role is essential for ensuring the smooth operation of leasing, financial, and asset management functions within our commercial property portfolio.

This is an in-office position with no work-from-home option—we believe in strong collaboration and a high-performance team environment.

Key Responsibilities:

Leasing Administration & Compliance

Maintain and update lease schedules, agreements, and critical lease dates.

Assist with rent reviews, lease renewals, and compliance tracking.

Process tenant invoices, including rent, outgoings, and lease adjustments.

Financial & Accounts Support

Work closely with the Senior Financial Accountant to manage AP/AR, reconciliations, and financial reporting.

Ensure timely and accurate rent collection and outgoing recoveries.

Assist in preparing monthly, quarterly, and annual financial reports for internal and external stakeholders.

Systems & Process Improvement

Assist in the implementation and enhancement of leasing and financial management systems (experience with Yardi or MRI Software preferred).

Ensure financial records and lease documentation are organized, accurate, and audit-ready.

Identify efficiency opportunities in financial and leasing operations.

Key Skills & Experience:

• Experience in a similar finance, property, or leasing administration role.
• Understanding property lease structures, outgoings, rent reviews, and financial management.
• Strong numerical, analytical, and reconciliation skills.
• Experience with Yardi, MRI, MYOB, or similar property management software (highly desirable).
• Exceptional attention to detail, time management, and organizational skills.
• Strong communication skills and ability to liaise with tenants, landlords, and internal stakeholders.

What We Offer:

✅ A collaborative, high-performing team environment in a respected independent property company.

✅ A competitive salary based on experience.

✅ Exposure to high-value commercial property transactions and financial structures.

✅ Long-term job security with a company that is growing and expanding its portfolio.

✅ A fully in-office role—be part of a team that values collaboration and hands-on problem-solving.

How to Apply:

Please submit your CV and cover letter detailing your experience in finance and leasing administration and why you’d be a great fit for this role.

Ready to take the next step? Apply now!