Love finance, purchasing, and organisation? Join our dynamic team in Mornington and make an impact!
Join a dynamic, growing business in the stunning seaside town of Mornington, where your skills in finance, administration, and purchasing will directly contribute to business success!

Why You’ll Love Working With Us

At Woodpecker Heating & Cooling, we don’t just sell heating and cooling solutions—we create comfort. As a proud family business with over 30 years of industry leadership, we foster a collaborative and supportive workplace where your contributions truly make a difference. We believe in maintaining a healthy work-life balance, and you’ll be working just minutes from the beach!

Your Role – Drive Finance, Purchasing & Administration

As our Administration Coordinator – Finance & Purchasing, you’ll play a crucial role in supporting daily operations, ensuring seamless financial processes, and coordinating purchasing activities. Your key responsibilities will include:

Financial & Bookkeeping Responsibilities:

• Managing and processing Accounts Payable and Receivable, ensuring accurate and timely transactions.
• Processing invoices, reconciliations, and bank transactions.
• Managing debtor and creditor accounts, ensuring timely payments and collections.
• Assisting with payroll processing.
• Daily banking and reconciliation of accounts.
• Supporting the Company Manager with reporting, financial insights, budgets, and P&L, working alongside our external Bookkeeper and Accountant.

Purchasing & Administrative Responsibilities:

• Collaborating with the Company Manager to coordinate supplier relationships and streamline purchasing processes.
• Raising and processing purchase orders for stock and equipment.
• Monitoring inventory levels, forecasting stock requirements, and coordinating efficient purchasing processes.
• Verifying and matching supplier invoices with purchase orders and deliveries and addressing queries
• Ensuring compliance with procurement policies and maintaining accurate records.
• Keeping paperwork in check – collecting and organising key documents.
• Keeping daily operations smooth with admin and financial support.

What We’re Looking For

• A proactive professional with experience in finance, purchasing, and administration (preferably in trade, retail, or construction).
• A detail-oriented, analytical thinker who excels at problem-solving in fast-paced environments.
• Tech-savvy—proficient in MYOB and Microsoft Office (especially Excel).
• A confident communicator who works well with teams and external partners.
• A proactive multitasker who loves optimising processes and increasing efficiency.

The Perks
• Employee Discounts on Heating & Cooling Products – Enjoy exclusive discounts on barbeques, and premium heating and cooling solutions for your home!
• Attractive salary package—negotiable based on skills and experience.
• A beautiful seaside location in Mornington—enjoy a better work-life balance.
• Opportunities for professional growth in a dynamic and expanding company.
• Your Birthday Off – PAID!
• A supportive and collaborative work environment where your role makes a real impact.

Please note: This position is only open to Australian citizens and permanent residents. We are unable to offer visa sponsorship opportunities.