About the business

We are a dynamic Environmental Management consulting business delivering innovative solutions across diverse sectors. Operating nationally, we’re dedicated to creating sustainable solutions that allow people and the environment to thrive together. We specialise in protecting biodiversity and supporting sustainable development through innovative, science-based approaches.

An Indigenous-owned business, we’re proud to be leading some of the most significant environmental programs in the country and by working across sectors such as renewable energy, government, defence, construction, and resources, we’re helping to shape a future where economic growth and environmental conservation go hand in hand.

At our core, we’re guided by our values of Integrity, Teamwork, Safety, Client Success, and Indigenous Pathways. These principles inspire our work and the positive impact we aim to create every day.

Join us in shaping a brighter, greener future, where your work will create a lasting impact on the environment and the communities we serve.

About the opportunity

We are seeking an experienced Business Services Coordinator to serve as a 2IC to the Corporate Services Manager. In this pivotal role, you will play a key part in driving a high-performing, positive team culture while ensuring the seamless delivery of business services across the company.

This role requires a holistic approach, balancing strategic oversight with hands-on execution. You will show initiative in identifying opportunities for improvement while ensuring adherence to company processes and compliance frameworks. Your ability to manage finance and HR matters, including performance management, will be critical to your success in this role.

As a trusted member of the team, you will handle sensitive business matters with a high level of discretion and confidentiality. This position sits within a larger support team that is integral to maintaining strong business operations and fostering a positive workplace environment.

In this role you will:

• Coordinate & Manage Meetings – Organise and schedule appointments for the Senior Leadership Team, manage recurring meetings, take minutes, and allocate follow-up tasks
• Oversee Office Operations – Ensure national office maintenance, coordinate repairs, perform regular audits, and monitor safety compliance
• Support Office Transitions – Assist with new office setups, relocations, and disposals
• Manage Security & IT Assets – Administer issuance and maintenance of keys, IT & telecommunications registers
• Organise Company Events – Plan and execute internal events and functions
• Administer Business Insurance – Manage insurance policies and handle claims
• Manage Finance & HR Processes – Support financial administration, performance management, and HR-related functions
• Drive Team Culture & Morale – Play an active role in fostering a positive, motivated, and collaborative workplace environment
• Provide 2IC Leadership – Act as a deputy for the Corporate Services Manager, leading the team in their absence and driving continuous improvement across business operations

Why you’re a good fit:

You are a proactive, resourceful leader who thrives in a fast-paced environment and can confidently manage multiple priorities while maintaining a strong focus on compliance and company processes. You will bring:

• A minimum of 7 years’ experience in a high-level administrative role, including leadership responsibilities.
• Experience managing finance and HR functions, including performance management.
• A proven ability to handle sensitive business matters with discretion and confidentiality.
• Strong organisational skills, with keen attention to detail and a focus on quality and compliance.
• Exceptional written and verbal communication skills.
• High proficiency in Microsoft Office applications.
• A proactive mindset, with the ability to think critically, identify efficiencies, and drive continuous improvement.

Benefits & Perks:

• Friendly and supportive team environment
• Work within a culture that encourages contribution to continuous improvement
• Continued professional development and training opportunities
• Regular social events and team lunches

We are proud to be an Indigenous-owned, equal opportunity employer that values diversity and inclusion and Indigenous applicants are encouraged to apply.

Salary will be negotiated based on experience. The interview process will begin without delay, so please send in your application as soon as possible. Only applicants who have been short listed for an interview will be contacted.