Our vision is to be a leading public university of technology recognised for our global impact. We are a dynamic and innovative university, ranked by the Times Higher Education as Australia's top young university, and located centrally in one of the world's most liveable cities. With a culturally diverse campus life and extensive international exchange and research programs, UTS prepares graduates for the workplaces of today and tomorrow.

About the Role

The Program Coordinator will work closely with the Program Director. They will drive and support multiple areas at a Portfolio, Program and Project level, including scope management, financials, scheduling, documentation and analysis, governance, stakeholder management and supplier coordination. This role will work with UTS senior executives, UTS business and technical stakeholders, program team leaders and members, and external vendors and suppliers.

If successful in applying for this role, you will be responsible to:

• Drive program planning and scheduling, tracking, reporting and health performance, proactively streamlining, and providing project management support and guidance.
• Facilitate the maintenance of the budget and forecast updates, procurement and payment processes, and contracts with agencies as guided by the program manager.
• Maintain risk management and issue management registers in the university's project management application.
• Establish an oversee program recruitment processes and onboarding steps such as inductions, system and building access, equipment, training compliance, campus tours, key stakeholder introductions, etc.
• Lead creating and coordinating input for Program and Project Steering Committee packs, accurate documentation of meeting minutes, and reporting progress to senior management as necessary.
• Oversee the Program Administrator role with tasks such as workshop scheduling, invoice processing, compliance documentation (declaration of interest, confidentiality, delegated onboarding tasks, program documentation (organisation charts, contact register, leave register), timesheets, workshop catering, kitchen roster, and social activities.

Remuneration & Benefits

Base Salary Range: $94,476 to $102,293 (HEW 6)

This role attracts 17% superannuation (pension) in addition to the base salary.

UTS staff also benefit from a wide range of Employee Benefits include flexible work practices, child care centres, generous parental leave and salary packaging opportunities.

This position is full-time and appointment will be made on a fixed term basis for 12 months.

How To Apply

Please click the Apply link to be taken to the UTS website. Here you can download:

• full details of the application process;
• a copy of the position statement; and
• information on remuneration, benefits, terms and conditions

Please ensure that the file name for each document submitted includes IRC305282 and your name.

Specific enquiries or issues with your application may be directed to the UTS Recruitment Team at [email protected]

Closing Date: Tuesday, 4th March 2025 at 11:59pm (AEST)

Applicants must have current and valid work rights in Australia.

Accessibility

Please note: If you have a disability that requires adjustment to the recruitment process or an alternative application pathway please contact [email protected] for assistance.

At UTS, the concepts of equity and social justice are key to our core and purpose - we are recognised widely as supporting inclusivity and valuing diversity through our Wingara Indigenous Employment Strategy, Social Impact Framework and UTS Access and Inclusion Plan.

Cited as a WGEA Employer of Choice since the inception of the award, we are now among the first Australian institutions to receive the Athena SWAN Bronze Accreditation for our commitment to action addressing gender equity in the STEMM disciplines.