Our Client is a leading real estate office dedicated to providing exceptional service to their clients. We pride ourselves on our commitment to excellence and our dynamic team environment. They are currently seeking a detail-oriented and proactive Finance Administrator to join their team.

About the role:
The Finance Administrator will play a critical role in administering the financial operations of the office. This position requires a keen eye for detail, strong organisational skills, and the ability to work collaboratively with various departments. The Finance Administrator will report directly to the Directors and exercise delegated authority as needed.

Key Responsibilities

• Accounts Payable Management: Receive and verify accounts payable and forward them to the bookkeeper for processing and payment.
• Purchasing: Oversee the purchasing of goods and services for the company, ensuring cost-effectiveness and quality.
• Sales Sheet Preparation: Prepare agent sales sheets for forwarding to the trust accountant and bookkeeper, ensuring accuracy and timeliness.
• Commission Management: Check agent commission splits and ensure they are entered correctly in the Agent Box CRM system.
• Payroll Coordination: Report staff leave to payroll each fortnight and review payroll for accuracy before release.
• Supplier Liaison: Act as the primary point of contact for suppliers, resolving any issues and maintaining strong relationships.
• Property Management Fees: Check income against Property Management report monthly to ensure all fees have been collected.
• VPA Verification: Check Vendor Paid Advertising (VPA) and ensure details are correctly entered in Agent Box.
• Credit and Debit Card Reconciliation: Monitor credit and debit card purchases and reconcile statements monthly.
• Policy Compliance: Work with sales, admin, and property teams to ensure company finance policies are understood and followed.
• Reporting: Provide regular financial reports to the Directors and assist with financial decision-making as requested.

Qualifications/skills

• Tertiary qualifications in accounting or bookkeeping
• Experience in a finance role
• Understanding of financial processes and accounting principles
• Proficiency in financial software like Xero
• Understanding of CRM systems, like Agent Box.
• Strong communication and interpersonal skills.
• Excellent organisational skills and high attention to detail.
• Self-starter with ability to work independently and collaboratively.

To Apply:
Email your CV to [email protected]